2023-070 - Laserfiche WebLink

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2.3 2.4 2.5 2.7 2.9 2.6 User Responsibility Each Department or its assigned user shall be responsible for keeping Fund 501 vehicles and equipment appropriately clean, both inside and outside. Fund 501 will not pay car washing or interior detail costs. 2.8 Department Responsibility Each Department will be responsible for paying its own ferry fees, trafftc infractions, and parking fees. They will not be charged to or paid for through Fund 501. Fuel Auxiliary Equipment Fund 501 shall recover costs for all auxiliary vehicles and equipment accessories at the time of purchase and installation, rather than recovering costs over life of vehicle or equipment. Requesting parties will be notified of the anticipated cost of auxiliary equipment or accessories prior to acquisition. Upgrades Fund 501 shall recover costs for renting depaftment's requested upgrades to standard vehicle or maintenance parts, not typically stocked, or supplied by Fund 501 inventory, at the time of purchase and installation. Cost Efficiency In an effort to keep rental rates cost-effective, the Designated Division Manager shall place an emphasis on purchase price, fuel efficiency, and appropriate class size, make, and models when purchasing vehicles and equipment. The requesting County Official will be consulted if the requested vehicle or equipment creates concern on the part of the Designated Division Manager. Fund 501 will not reimburse renting departments for any fuel purchases made at non-approved fuel depots unless Fund 501 provided fuel credit cards are used or prior authorizalionis given. Renting departments may check out Fund 501 provided fuel credit cards at the Public Works accounting office for trips outside the County. Upon completion of the trip, the renting department shall promptly return the credit card to the Public Works accounting office. Damaged Vehicle/Equipment If a vehicle or piece of equipment is wrecked or damaged, or for any reason beyond Fund 501's responsibility, its service is lost prior to its depreciated life, and it will be the responsibility of the renting department to pay the difference in costs to replace or repair it. Fund 501 does not carry collision insurance on vehicles or equipment. 2.10 Pool Vehicles The Fund 501 Designated Division Manager will provide pool vehicles for those depaftments that don't have a need for permanently assigned vehicles or for vehicles such as travel vans used periodically for group travel. Shortterm rental rates shall be Page 6 of 10