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EQUIPMENT RENTAL AND REVOLVING FUND 501 POLICY NO. 1 1.0 PURPOSE To provide policies and procedures for administration of the EQUIPMENT RENTAL AND REVOLVING Fund. (R.C.W. 36.33A.010 directs every county to establish, by resolution, an "equipment rental and revolving fund" but does not provide specific policies for administering this fund). The Kittitas County Board of Commissioners created the Equipment Rental and Revolving Fund prior to 1992 to identify procedures for establishing rates, service levels, and equipment replacement along with services provided within this fund. This fund is designated Fund 501 for county budgeting purposes. The following purposes are identified: • To establish cost containment procedures that reflect proper fiscal management of these resources and ensure proper equipment maintenance and replacement pursuant to state law consistent with auditing requirements as stipulated by the State Auditor. • To provide safe, cost effective, reliable transportation and equipment that meets the County's needs and mission directives. • To establish property and asset management procedures ensuring ongoing viability of public works assets. 1.1 Applicability This policy applies to all Kittitas County offices and departments and to county officials (elected officials and department heads), and their employees, that utilize Public Works Fund 501 resources and services. 1.2 Authorities Pursuant to revised code of Washington at 36.33A.010 and as ordered by the Kittitas County Board of County Commissioners, Fund 501 is designated as the county's equipment rental and revolving fund. 1.3 Vehicle or equipment purchase requests. Vehicle or equipment purchase requests will be made on the appropriate Fund 501 requesting form. The request must be signed by the appropriate county official before it will be processed by Public Works. 1.4 Replacement The Fund 501 designated Division Manager shall make the initial decision as to whether a piece of equipment qualifies for replacement and with what make, model, or type of equipment it is to be replaced with. If the requested vehicle or equipment is an appreciable upgrade, or inflationary cost exceed replacement funding, a cost overrun contribution may be required from the requesting department. Page 4 of 10