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Addendum A <br />U.S. Forest Service F'ire Emergency Language & Billing protocol <br />Coop Law Enforccmcnt Agreements i Operating & Ftinancial plan <br />t'ire Emerggnciqs: <br />DLrring fire emergencies, the U.S. Forest Service will reimburse the County for actual costs incurred while <br />the County is providing assistance requested by either the Agency Administrator or lncident Commander. <br />Reimbursement fior personnel wages and services are based upon the information in the resource order <br />and must identifo the number of roadblocks, number of personnel required, hours and time frame required <br />and must be ordered by the lncident Commander or Agency Administrator. A copy of the resource order <br />generated for the request for assistance will be provided by the U.S. Forest Service dispatch to the <br />County. It is critically important that the Incident Management Team, Agency Administrator, and the <br />Sheriff /County Oflicial agree to what emergency services are needed and tisted in the Resource Order <br />and Incident Action Plans for each day until this resource is no longer required. <br />Upon request of the Agency Administrator or Incident Commander, a Counfy designated Liaison(s) to the <br />fire incident(s) may be established. The liaison will be requested via an incident resource order. The <br />liaison(s) primary duties, on behalf of the County Sherifr will be to attend public meetings, planning and <br />lncident Command meetings. Eligible costs for reimbursement will include penonnel time. <br />If meals and lodging are required for county officials, authorization musl be documented using the <br />standard fire meals and lodging authorization forms provided by the host fire unit. Cooperatoipersonnel <br />directly assigned to the incident by a resource order will be entitled to meals that are provided on the <br />incident. <br />Administrative support (e.g. posting incident time, delivering meals, bill preparation, etc.) will be <br />reimbursed on an actual cost basis. The County will prepare and submit an itemized accounting of actual <br />cost as part of the reimbursement request. <br />What is not eligible for reimbursement? <br />I ' Law enforcement duties that are within the normal jurisdictional responsibilities such as enforcement, <br />pahols, evacuation. 2. Automotive repairs, tires, and services are covered in the prevailing wage rate as <br />identified in the 0P Provision I. B. <br />Billins Protocol: <br />Documentation required to be submitted by the County to the FS for payment processing:o Resource Order. Resource order will state what kind of assistance is ordered, how many people <br />reguested' and the time period for the services as ordered by the lC or Agency Administrator.. Copy of Cooperative Law Enforcement Agreement and Operating & Financial Plan.. UEI number.r Active status in System for Award Management (SAM). <br />Tax ID number.r Breakout ofaetual costs: <br />o Salary - Daily Crew Tirne Reports, Payroll summary by hours per day or timesheets of <br />personnel. <br />o Supplies - Copies of receipts with date and description of items purchased and FS <br />authorization (S# or FS Signature) for purchase"o Mileage - Summary by day by vehicle and personnel using the vehicle.