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possible. Annually, the Public Works Director will confer with the Finance Manger <br />ensuring proper annual overhead rates are being assessed to all Fund 501 assets. <br />3.5 Consolidated Ordering <br />When there is a cost or labor savings, centralized shop ordering for both shops to Fund 501 <br />will be considered. <br />4.0 FUEL <br />4.1 Fuel Charges <br />Fuel will be charged against vehicle or equipment at cost plus proper overhead. <br />Adjustments will be made off of the previous month's average price. <br />4.2 Competitive Prices <br />Fund 501 will pursue bid procedures or piggyback onto already bid contracts for fuel, fuel <br />delivery, and service contracts to secure competitive price and service. <br />4.3 Fuel Card Limitations <br />Renting departments shall use fuel cards for Fund 501 vehicles only and not for personal <br />use. Fund 501 shall maintain an accurate fuel card inventory. <br />4.4 County Fuel Credit Cards <br />Fuel purchases for Fund 501 vehicles other than at County fuel depots will be made with <br />County fuel credit cards. Cash or personal credit card purchases are strongly discouraged, as <br />federal fuel taxes are assessed and not reclaimable. County fuel credit cards are available for <br />use for extended trips. <br />5.0 MECHANIC SHOP <br />5.1 Shop Rates <br />Shop rates will be set based on wages, benefits, shop supplies, environmental surcharges, <br />training, utility fees, indirect costs, and overhead. Shop rates will be reviewed and adjusted <br />annually as necessary. <br />5.2 Outsourcing <br />Outsourcing will be used when necessary and cost-effective as determined by the Division <br />Manager. <br />5.3 Vehicle/Equipment Maintenance <br />The user department and the equipment or vehicle user shall be responsible to deliver <br />vehicle or equipment to the shop for regular scheduled maintenance and/or repair service. <br />Page 8of11 <br />