Emergency Management Performance Grean E23-184

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projec{s started bef_ore completion of the EHP review process and receipt of approval by the Subrecipient will not be reimbursed. 6. PROCUREMENTa. The Subrecipient shall comply with all procurement requirements of 2 CFR Part 2A0317 through 200327 and as specified in the General Terms and Conditions (Attachment B, A.10). b. For allsole source contracts expected to exceed $250,000, the Subrecipient must submit to the Department for pre-procurement review and approvalthe procurement documents, such as requests for proposals, invitations for bids and independent cost estimates, This requirement must be passed on to any non-federal entity to which the Subrecipient makesa subaward, at which point the Subrecipient will be responsible for reviewing and approving sole source justifications of any non-federal entity to whicfr the Subrecipient makes a subaward. 7, SUBRECIPIENT MONITORINGa. The Department will monitor the activities of the Subrecipient from award to closeout. The goal of the Department's monitoring activities will be to ensure that agencies receiving federal pass-through funds are in compliance with this Agreement, federal and state audit requirements, federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F. b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall complete and return to the Department an Audit CertificationlFFATA form. This formis required to be completed once per calendar year, per Subrecipient, and not per agreement. The Department's Contracts Office will request the Subrecipient submit an updated form at the beginning of each calendar year in which the Subrecipient has an active agreement. c. Monitoring activities may include, but are not limited to: viii. Review of financial and performance reports ix. Monitoring and documenting the completion of Agreement deliverables x, Documentation of phone calls, meetings (e.g. agendas, sign-in sheets, meeting minutes), e.mails and correspondence xi. Review of reimbursement requests and supporting documentation to ensure allowability and consistency with Agreement work plan, budget, and federal requirements xii. Observalion and documentation of Agreement retated activities, such as exercises, training, events, and equipment demonstrations xiii. On-site visits to review equipment records and inventories, to veriff source documentation for reimbursement requests and performanoe reports, and to verifo completion of deliverables. d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above, for any non-federalentity to which the Subrecipient makes a subaward as a pass- through entity under this Agreement. e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be addressed through a Corrective Action Plan. 8. LIMITED ENGLISH PROFTCTENCY (CtVtL RTGHTS ACT OF 1964 TTTLE Vt)a. The _Subrecipient must comply with the Title Vl of the Civil Rights Act of 196a fiifle Vl) prohibition against discrimination on the basis of national origin, which requires that subrecipients of federal financial assistance take reasonable steps to provide meaningful Sccess to persons with limited English proficiency (LEP) to their programs and servicbs, Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and written translation. gxeCutivebrder DHS-FEMA-EMPG-FY22 Page 8 of 39 Kitiitas County,E23-184