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reimbursements, all allowable costs should be submitted on the next scheduled <br />reimbursement due date contained in the Timeline. Waiving or missing deadlines serves <br />as an indicator for assessing an agency's level of risk of noncompliance with the <br />regulations, requirements, and the terms and conditions of the Agreement and may <br />increase required monitoring activities. Any request for a waiver or extension of a due date <br />in the Timeline will be treated as a request for Amendment of the Agreement. This request <br />must be submitted to the Department Key Personnel sufficiently in advance of the due <br />date to provide adequate time for Department review and consideration and may be <br />granted or denied within the Department's sole discretion. <br />h. All work under this Agreement must end on or before the Grant Agreement End Date, and <br />the final reimbursement request must be submitted to the Department within forty-five (45) <br />days after the Grant Agreement End Date, except as otherwise authorized by either (1) <br />written amendment of this Agreement or (2) written notification from the Department to the <br />Subrecipient to provide additional time for completion of the Subrecipient's project(s). <br />I. No costs for purchases of equipment/supplies will be reimbursed until the related <br />equipment/supplies have been received by the Subrecipient, its contractor, or any non- <br />federal entity to which the Subrecipient makes a subaward and is invoiced by the vendor. <br />J. Failure to submit timely, accurate, and complete reports and reimbursement requests as <br />required by this Agreement (including, but not limited to, those reports in the Timeline) will <br />prohibit the Subrecipient from being reimbursed until such reports and reimbursement <br />requests are submitted and the Department has had reasonable time to conduct its review. <br />k. Final reimbursement requests will not be approved for payment until the Subrecipient is <br />current with all reporting requirements contained in this Agreement. <br />I. A written amendment will be required if the Subrecipient expects cumulative transfers to <br />approved, direct budget categories, as identified in the Budget (Attachment F), to exceed <br />ten percent (10%) of the Grant Agreement Amount. Any changes to budget category totals <br />not in compliance with this paragraph will not be reimbursed without approval from the <br />Department. <br />M. Subrecipients shag only use federal award funds under this Agreement to supplement <br />existing funds and will not use them to replace (supplant) non-federal funds that have been <br />budgeted for the same purpose. The Subrecipient may be required to demonstrate and <br />document that a reduction in non-federal resources occurred for reasons other than the <br />receipt or expected receipt of federal funds. <br />3. REPORTING <br />a. With each reimbursement request, the Subrecipient shall report how the expenditures, for <br />which reimbursement is sought, relate to the Work Plan (Attachment D) activities in the <br />format provided by the Department. <br />b. With the final reimbursement request, the Subreciplient shall submit to the Department Key <br />Personnel a final report describing all completed activities under this Agreement. <br />C. In conjunction with the final report, the Subrec iplent shall submit a separate report detailing <br />how the EMPG Training requirements were met for all personnel funded by federal or <br />matching funds under this Agreement <br />d. The Subreciplent shall comply with the Federal Funding Accountability and Transparency <br />Act (FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended <br />by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and <br />return to the Department an Audit Certification/FFATA Form. This form is required to be <br />completed once per calendar year, per Subrecipient, and not per agreement. The <br />Department's Contracts Office will request the Subrecipient submit an updated form at the <br />beginning of each calendar year in which the Subreclplent has an active agreement. <br />e. The Subrecipient shall participate in the State's annual Stakeholder Preparedness Review <br />(SPR), Threat and Hazard Identification and Risk Assessment (THIRA), core capabilities <br />DHS-FEMA-EMPG-ARPA-FY21 Page 4 of 34 KitMn County Sherifrs Office EM, E22-264 <br />