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<br /> Page 5 of 16 <br />6. Subcontractor Data Collection <br />Grantee will submit reports, in a form and format to be provided by Commerce and at intervals as <br />agreed by the parties, regarding work under this Grant performed by subcontractors and the portion <br />of Grant funds expended for work performed by subcontractors, including but not necessarily limited <br />to minority-owned, woman-owned, and veteran-owned business subcontractors. “Subcontractors” <br />shall mean subcontractors of any tier. <br /> <br />7. Indirect Costs <br />The Grantee shall provide their indirect cost rate that has been negotiated between their entity and the <br />federal government. If no such rate exists, a de minimis indirect cost rate of 10% of modified total direct <br />costs (MTDC) will be used. <br />8. Billing Procedures and Payment <br />COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly completed <br />invoices, submitted not more often than monthly to the COMMERCE Representative. <br />The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work <br />performed, the progress of the project, and fees. The invoice shall include the Contract Number <br />identified on the Face Sheet of this Grant. If expenses are invoiced, provide a detailed breakdown of <br />each type. <br />Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after <br />receipt of properly completed invoices. Payment shall be sent to the address des ignated by the <br />Grantee. <br />COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the <br />Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of <br />this Grant, including completion of the Environmental Review and the release of funds (if applicable). <br />No payments in advance or in anticipation of services or supplies to be provided under this Grant shall <br />be made by COMMERCE. <br />COMMERCE shall not release the final five (5) percent of t he total grant amount until acceptance by <br />COMMERCE of project completion. <br />Invoices and End of Fiscal Year <br />Invoices are due on the 20th of the month following the provision of services. <br />Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide <br />notification of the end of fiscal year due date. <br />The grantee must invoice for all expenses from the beginning of the contract through June 30, <br />regardless of the contract start and end date. <br />Duplication of Billed Costs <br />The Grantee shall not bill COMMERCE for services performed under this Agreement, and COMMERCE <br />shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other <br />source, including grants, for that service. <br />Disallowed Costs <br />The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization <br />or that of its subcontractors/subrecipient. <br />COMMERCE, in its sole discretion, may withhold ten percent (10%) from each payment until <br />acceptance by COMMERCE of the final report (or completion of the project, etc.). <br />