2022-09-12-minutes-public-works-study-session

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Interlocal Cooperation Act) and Chapter 86.15 RCW (Flood Control 'Lone Districts) 2. Purpose. The purpose of this agreement is for the District to grant the City funding of up to $888,363 to assist with the construction of the Reecer Creek Flood Hazard Reduction and Floodplain Restoration Project. 3. Term of Agreement. The term of this Agreement shall be from its effective date through December 31, 2023 or as otherwise agreed to by the parties as provided in Section 14 or terminated as provided in Section 16. 4. Payment. Payment shall be made on a lump sum basis for costs incurred by the City to construct each phase of the Reecer Creek Flood Hazard Reduction and Floodplain Restoration Project as documented in an accepted bid tab and award of contract by the City of Ellensburg. Payment for satisfactory performance shall not exceed this amount unless the parties mutually agree in writing to a higher amount. 5. Billing Procedure. The City shall submit an invoice with the accepted bid tab and documentation of award. Invoices are to be sent to: Kittitas County Department of Public Works Department, 411 North Ruby, Suite 1, Ellensburg, WA 98926, Attn: Arden Thomas, and will be paid within thirty (30) days of receipt by the District. Upon expiration of the Agreement, any claim for payment not already made shall be submitted within 30 days after the expiration date or termination of the Agreement, whichever is earlier. 6. Contract Management. The Agreement administrator for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement. The Agreement administrator for the City of Ellensburg is: Mr. Jon Morrow, 501 N Anderson St, Ellensburg, WA 98926. Telephone: 509-952-8619. The Agreement administrator for the District is: Ms. Arden Thomas, 411 North Ruby, Suite 1, Ellensburg, WA 98926. Telephone: 509-962-7523, 7. Maintenance of Record. Each party hereto agrees to maintain books, records and documents using accounting procedures which accurately reflect all direct and indirect costs related to the performance of services described herein. Each party may examine the other party's books and records to verify the accuracy of invoices. Each party's fiscal management system shall include the capability to provide accurate and complete disclosure of all costs invoiced under this Agreement. All books, records, documents and other materials relevant to this agreement will be retained for six years after expiration of the Agreement, and the Office of the State Auditor and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. 8. Indemnification. Each party agrees to be responsible and assume liability for its INTERLOCAL AGREEMENT FOR FLOOD CONTROL DISTRICT GRANT FUNDS - 2