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2s.2.1Allowing access only to staff that have an authorized business <br />requirement to view the confidential information' <br />25.2.zPhysically securing any computers, documents, or other media <br />containing the Confidential lnformation' <br />25.2.3 Ensure the security of Confidential lnformation transmitted via fax <br />(facsimile) by verifying the recipient phone number to prevent <br />accidental trinsmittit of Confidential lnformation to unauthorized <br />persons. <br />25.2.4When transporting six (6) to one hundred forty nine (149) records <br />containing ionfidential lnformation outside a Secure Area, do one or <br />more of the following as appropriate: <br />Use a Trusted SYstem <br />Encrypt the Confidential lnformation, including: <br />25.2.4(2)(t) Email and/or email attachments' <br />25.2.4(2)(ii) Confidential lnformation when it is stored on <br />portabl'e.devices or media, including but not limited to <br />iaptop computers and flash memory devices' <br />25.2.sWhen transporting one hundred fifty (150) records or more containing <br />Confidentiai lnformation outside a Secure Area refer to the <br />requirements in Attachment D, Exhibit A: Data Security Requirements' <br />25.2.6Send paper documents containing confidential lnformation via a <br />Trusted SYstem <br />To the extent allowed by law, at the end of the Agreement term, or when no <br />longer needed, the partres shall return Confidential lnformation or certify in <br />writ'ing the destruction of Confidential lnformation upon written request by the <br />other party. <br />Paper documents with confidential lnformation may be recycled through a <br />contracted firm, provided the contract with the recycler specifies that the <br />confidentiality of the information will be protected, and the information <br />destroyed through the recycling process. Paper documents containing <br />Confidential lnformation requiring special handling (e'g' protected health <br />information) must be destroyed through shredding, pulping or incineration' <br />25.2.4(1) <br />25.2 4(2) <br />25.3 <br />25.4 <br />Professional Services Agreement <br />Page 12