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DocuSign Envelope ID: C6C7B351-OCC2-4ADA-92OA-F48362A2DO17 <br />maintenance costs. Vehicle and other high cost items are not allowable <br />purchases. <br />The purchase of printers and laptops is allowable within the existing <br />contract allocation as long as the equipment is only provided to perform <br />Becca work. <br />Costs Allocated by an Internal Administrative Rate — Equipment costs may <br />be allocated, but reimbursement request must be documented by an <br />internal administrative rate specific to the court and approved by the court <br />administrator. The internal administrative rate documentation must be on <br />file and available to AOC and State Auditor. The vendor invoice must also <br />be on file. <br />5. Training <br />• Reimbursement for attending the annual Becca Conference is provided, <br />not to exceed the published AOC travel and per diem rates. <br />6. Travel <br />Travel/Expense Vouchers for travel to and from the annual Becca <br />Conference and services specifically related to Becca case processing or <br />management. Reimbursement is limited to the published AOC travel and <br />per diem rates. <br />o Supporting Documentation —All travel reimbursement requests must be <br />kept locally for audit purposes. <br />o All travel expenses must be within the travel costs permitted by the <br />AOC at the time of travel. <br />7. Detention <br />Verification of detention days ordered and days served. Rate for detention <br />costs cannot be billed at a daily rate that is higher than that charged to <br />other courts purchasing beds nor should they be higher than the "actual' <br />daily detention costs. If billing occurs based on a daily rate, records of <br />actual costs should be kept on file to substantiate daily rate. If a rate is <br />used for billing, the rate calculation must be kept locally for audit <br />purposes. <br />BECCA Guidelines 9/2021 4 <br />