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out through grants, cost reimbursement contracts, and other agreements with <br />governmental units. <br />• Total Costs – the 2020 fiscal year financial data. <br />• Unallowable Costs – certain costs specifically unallowable under the general and special <br />award conditions or agency instructions. These costs are defined by the Uniform Grant <br />Guidance. <br /> <br /> <br />INDIRECT FUNCTIONS <br />At KCPHD, the indirect functions are those administrative tasks completed and the costs <br />incurred to support all divisions of the department. Administration division costs for the fiscal <br />year 2020 totaled $411,181.78. Some of the costs included in this total are: the salaries for <br />administrative staff time; the purchase of office supplies, operating supplies, minor office <br />equipment; fees for professional services, telephone service, postage, travel, advertising, and <br />other such expenses that are necessary to support the multiple programs within the <br />department. <br /> <br />Salary and benefit costs were excluded from the calculation that were charged to the <br />administration program code because these are costs associated with other employees not <br />included in the indirect cost rate calculation; this is mostly due to paid time off or general <br />admin costs for the two permit technicians. Costs were also excluded from the calculation <br />based on the assumption that only 15.92 percent of the total costs charged to the division for <br />supplies, and services and charges would be used by the positions supported by the indirect <br />rate. This percentage was found by dividing the total number of actual FTE for 2020 by the <br />number of FTE supported by the indirect rate. <br /> <br />Excludable costs included in the Administrative division’s totals included: <br /> <br />Salaries $52,971.71 <br />Benefits $14,603.90 <br />Supplies $462.66 <br />Services and Charges $772.76 <br />Total Excludable Costs $68,811.03 <br /> <br />Unallowable costs included in the Administrative division’s total include capital lease <br />expenditures and central services billings from the county. <br /> <br />Unallowable costs included in the Administrative division’s totals included: <br /> <br />Capital Leases and Outlay $2,274.36 <br />Central Services Billings $125,291.15 <br />Total Unallowable Costs $127,565.51 <br /> <br />A summary of the department’s indirect costs are as follows: