2022-03-14-minutes-public-works-study-session

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SW land and the two departments of the BOCC (SW and PW) are ready to reconcile fund expenditures. DISCUSSION: Early in the SW land acquisition process, PW committed $500,000 towards acquisition of approximately 10 acres of land adjacent to the new transfer station (pro -rata contribution based on land area allocation and initial property cost). Co -location allows for efficient use of PW resources supporting the transfer station (personnel, equipment, and equipment maintenance). Recently, SW presented a final cost for the 10 acres of land with apportioned costs of site development. The requested acquisition price is now $1,074,717.97 (EXHIBIT 1). PW has expensed $779,188.42 (EXHIBIT 2) towards traffic signal costs. The difference in expenditures between the two funds is: $295,529.55. PW is requesting the BOCC expense $295,529.55 of American Recovery Act funding towards acquisition of the approximate 10 acres from SW needed to relocate the Lower County Maintenance Shop. PW proposes paying SW $500,000 in addition to the Board's expenditure of $295,529.55 for a total of $795,529.55 to SW for the land. ER&R will then transfer the existing shop properties to the General Fund clearing the way for ultimate disposal as the BOCC sees fit. Previous discussions with the BOCC suggested a much larger general fund contribution was required from the General Fund for SW land acquisition by PW of $574,717.97. FISCAL IMPACTS: Payment from the General Fund (American Recovery Act) to ER&R allowing acquisition of approximately ten (10) acres of SW land to PW for approximately $295,530. PW has previously committed $500,000 towards SW land acquisition. Combining the Board's contribution of $295,530 with PW's $500,000 affords approximately $795,530 to SW for the land purchase. ATTACHMENTS: EXHIBIT 1: SW DETAILED COST SUMMARY EXHIBIT 2: PW DETAILED COST SUMMARY Page 2 of 4 Public Works "Work Session Staff Report", 2022