Res-2022-045 - Laserfiche WebLink

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'1 DocuSign Fnvelope lD 2A5377 17 -7667-43CF-852C-24E86D28998E SPECIAL TERMS AND CONDITIONS INTERAGENCY GRANT AGREEMENT FEOERAL FUNDS 6. INDIRECT COSTS The Grantee shall provide their indirect cost rate that has been negotiated between their entity and the federal government. lf no such rate exists, a de minimis indirect coit rate of 10% of modified t6tal direct costs (MTOC) will be used. 7. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly cornpleted invoices, which shall be submitted to tha Representative for COMMERCE Represeniative on a Washington State lnvoice Voucher forn not more ofien than monthly The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Contracl Number identified on the Face Sheet of this Grant. lf expenses are invoiced, provide a detailed breakdown of each type. Payment shall be considered timely if made by COMMERCE within thirty (30) catendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Grantee. COMMERCE may, in its sole diseretion, terminate lhe Granl or withhold payments claimed by the Granlee for services rendered if the Grantee fails to satisfactorily comply wilh iny term or conditi-on of this Grant, including completion of the Environmental Review and the ieiease of funds (if appticable). No payments in advance or in anticipation of services or supplies to be provided under this Granl shall be made by COMMERCE. COMMERCE shall not release the linal five (5) percent of the total grant amount until acceptance by COMMERCE of project comptetion. Invoices and End of Fiscal Year lnvoices are due on the 20th ol the month following the provision of servicea. Final invoices for a stale liscal year may be due sooner than the 20th and Commerce will provide notilication of the end of fiscal year due date. The grantee must invoice for all expanses from the beginning of the contract through June 30, regardless of the contract strarl and end date. Duplication of Billed Costs The Grantee shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Grantee, if the Grantee is entitled to payment or has beeri or will be paid by any other source, including grants, for that service. Disallowed Coslg The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organizalion or thal of its subcontraclorslsubrecipient. 8. SUBCONTRACTORDATACOLLECTION Grantee will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Agreemenl performed by subconlractors and the portion of funds expended for work performed by subcontractors, including but not necessarily limited to minority-owned, woman-owned, and veteran-owned business subcontractors. "subcontractors" shall mean subcontractors of any tier. Page 2