SH21-030 Interagency Agreement - Laserfiche WebLink

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responsible for providing Kittitas County Sheriff's Office with an ASPEN user's identification number. WSP's Commercial Vehicle Division Computer Support Supervisor will work with Kittitas County Sheriff's Office technical representative to arrange a date for initial installation and training of the ASPEN and ISS applications. 2) Software Distribution. WSP shall provide to Kittitas County Sheriff's Office one initial installation copy each of the current versions of ASPEN and ISS software. Kittitas County Sheriffs Office shall be responsible for obtaining newer versions of this software as they become available. Software is available on the FMCSA website; if any critical software is unavailable on the website, upon request, WSP shall provide that data to the designated IT specialist to update Kittitas County Sheriff's Office's ASPEN Programs. 3) Training. WSP shall conduct one initial ASPEN/ISS training class for Kittitas County Sheriff's Office ASPEN computer specialist and up to five Kittitas County Sheriff's Office officers. All subsequent training will be the responsibility of Kittitas County Sheriff's Office. 3. ASPEN Equipment. a. Equipment Reimbursement. Kittitas County Sheriffs Office is responsible for providing the computer equipment necessary for Kittitas County Sheriffs Office to perform CMV inspections. Subject to available funding and solely at WSP's option, Kittitas County Sheriffs Office may receive reimbursement from WSP to provide initial computer equipment for each CVSA certified Kittitas County Sheriffs Office officer to aid in the purchase of the necessary computer equipment. Kittitas County Sheriffs Office is responsible for all computer equipment they use under this Agreement; and to ensure that the ASPEN and ISS applications coexist effectively with other possible applications on their computers. b. Title and Use of Equipment. Upon successful completion of the terms of this Agreement, all equipment purchased by Kittitas County Sheriff's Office with Agreement funds will be owned by Kittitas County Sheriff's Office. Kittitas County Sheriff's Office shall be responsible for any and all operation, maintenance, replacement, and for the safe operation of such equipment, including all questions of liability. c. Equipment Management. If WSP reimburses Kittitas County Sheriff's Office for the purchase of equipment associated with this Agreement, Kittitas County Sheriff's Office shall manage that equipment according to the following: 1) Equipment Records. Kittitas County Sheriff's Office shall maintain equipment records that include: a description of the equipment; the manufacturer's serial number, model number, or other identification number; the Catalog of Federal Domestic Assistance (CFDA) number 20.218 or other CFDA number provided by WSP; who holds title; the acquisition date; the cost of the equipment and the percentage of federal participation in the cost; the location, use and condition of the equipment at the date the information was reported; and disposition data including the date of disposal and sale price of the equipment. Equipment records shall be retained by Kittitas County Sheriff's Office for a period of six (6) years from the date of the disposition, replacement or transfer. If any litigation, claim, or audit is started before the expiration of the six year period, the records shall be retained by Kittitas County Sheriff's Office until all litigations, claims, or audit findings involving the records have been resolved. 2) Inventories. Kittitas County Sheriff's Office shall take a physical inventory of the Page 7 of 8