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i. No costs for purchases of equipmentisupplies will be reimbursed until the related <br />equipment/supplies have been received by the Subrecipient, its contractor, or any non-federal <br />entity to which the Subrecipient makes a subaward, and is invoiced by the vendor. <br />j. Failure to submit timely, accurate, and complete reports as required by this Agreement (including, <br />but not limited to, those reports in the Timeline [Attachment 2]) will prohibit the Subrecipient from <br />being reimbursed until such complete reports are submitted and the Department has had <br />reasonable time to conduct its review. <br />k. Final reimbursement requests will not be approved for payment until the Subrecipient is current <br />with all reporting requirements contained in this Agreement. <br />I. A written amendment will be required if the Subrecipient expects cumulative transfers among <br />project budgets, as identified in the Work Plan and Budget (Attachment 2), to exceed 10% of the <br />Grant Agreement Amount. Any adjustments to project totals other than in compliance with this <br />paragraph will not be reimbursed. <br />m. Subrecipients shall only use federal award funds under this Agreement to supplement existing <br />funds and will not use them to replace (supplant) non-federal funds that have been budgeted for <br />the same purpose. The Subrecipient may be required to demonstrate and document that the <br />reduction in non-federal resources occurred for reasons other than the receipt or expected receipt <br />of federal funds. <br />3. REPORTING <br />a. With each reimbursement request, the Subrecipient shall report how the expenditures, for which <br />reimbursement is sought, relate to the Work Plan (Attachment 2) activities in the format provided <br />by the Department. <br />b. With the final reimbursement request, the Subrecipient shall submit to the Department Key <br />Personnel a final report describing all completed activities under this Agreement. <br />c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act <br />(FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section <br />6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the <br />Department the FFATA Form located at httaa/mil.wa.aov/emergencv-manaoement <br />divisioNarants/reguiredgrantforms; which is incorporated by reference and made a part of this <br />Agreement. <br />d. SHSP and UASI Subrecipients shall participate in the Stakeholder Preparedness Review (SPR) <br />process, formerly known as the State Preparedness Report. <br />4. EQUIPMENT AND SUPPLY MANAGEMENT <br />a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall <br />comply with 2 CFR 200.318 — 200.326 when procuring any equipment or supplies under this <br />Agreement, 2 CFR 200.313 for management of equipment, and 2 CFR 200.314 for management <br />of supplies, to include, but not limited to: <br />i. Upon successful completion of the terms of this Agreement, all equipment and supplies <br />purchased through this Agreement will be owned by the Subrecipient, or a recognized non- <br />federal entity to which the Subrecipient has made a subaward, for which a contract, <br />subrec ipient grant agreement, or other means of legal transfer of ownership is in place. <br />ii. All equipment, and supplies as applicable, purchased under this Agreement will be recorded <br />and maintained in the Subrecipient's inventory system. <br />iii. Inventory system records shall include: <br />A. description of the property <br />B. manufacturer's serial number, model number, or other identification number; <br />C. the source of funding for the equipment, including the Federal Award Identification <br />Number (FAIN) <br />D. Catalog of Federal Domestic Assistance (CFDA) number <br />E. who holds the title <br />F. acquisition date <br />DHS-FEMA-HSGP-SHSP-FFY18 Page 4 of 37 Kittitas, County of. E22-187 <br />