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a <br />a <br />maintenance costs. Vehicle and other high cost items are not allowable <br />purchases, <br />The purchase of printers and laptops is allowable within the existing <br />contract allocation as long as the equipment is only provided to perform <br />Becca work, <br />Costs Allocated by an lnternalAdministrative Rate - Equipment costs may <br />be aliocated, but reimbursement request must be documented by an <br />internal administrative rate specific to the court and approved by the court <br />administrator, The internal administrative rate documentation must be on <br />file and available to AOC and State Auditor, The vendor invoice must also <br />be on file. <br />5, Training <br />6, Travel <br />Reimbursement for attending the annual Becca conference is provided, <br />not to exceed the published AOC travel and per diem rates. <br />Travel/Expense Vouchers for travel to and from the annuar Becca <br />conference and services specifically related to Becca case processing or <br />management. Reimbursement is limited to the published Aoc travelind <br />per diem rates. <br />o Supporting Documentation -All travel reimbursement requests must be <br />kept locally for audit purposes.o All travel expenses must be within the travel costs permitted by the <br />AOC at the time of travel. <br />7. Detention <br />a <br />a Verification of detention days ordered and days served. Rate for detentioncosts cannot be billed at a daily rate that is higher than that charged toother courts purchasing beds nor should they be higher than ther,actual,,daily detention costs. lf billing occurs based on a oliry rate, records ofactual costs should be kept on file to substantiate daily rate, lf a rate isused for billing, the rate calculation must be kept locally for auditpurposes, <br />4BECCA Guidelines 9 tZO21