K3683_KITTITAS_CO_FAIR_GRANT_AGREEMENT

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Kittitas County Page 3 Fair Capital Project Grant K3683 f. Support other local groups and programs with similar interests in promoting the welfare of farm people and rural living including the exhibition of livestock and agricultural produce of all kinds, and exhibition of related arts and manufactures including products of the farm home, and exhibition of educational contests, displays and demonstrations designed to train youth. 6. CHANGE OF OWNERSHIP OR USE a. Grantee understands and agrees that Grantee must hold and use all real property and facilities acquired, constructed, improved or rehabilitated for a period of three (3) years following termination or expiration of this Agreement for the express purpose of or purposes of the Capital Project and the Community Benefits under Section 5. b. If the Grantee is found to be out of compliance with this section, the Grantee must repay to the state general fund the amount of the grant and interest as provided in the Recapture provision, Section 16. 7. CERTIFICATION OF NON-STATE MATCHING FUNDS OR IN-KIND SERVICES a. The release of state funds under this Agreement is contingent upon the Grantee certifying that it has expended or has access to non-state matching funds or in-kind services from other sources as set forth in ATTACHMENT II: CERTIFICATION OF THE AVAILABILITY OF FUNDS TO COMPLETE THE PROJECT to complete all construction and activities identified for the Capital Project. b. Grantee shall maintain records sufficient to evidence that it has access to or has expended funds from such sources, and shall make such records available for WSDA's review upon reasonable request 8. PROJECT EXPENDITURES ELIGIBLE FOR REIMBURSEMENT WSDA will make payments to the Grantee on a reimbursement basis only. For the purposes of this Agreement, eligible costs are construed to mean costs incurred and paid, or costs incurred and payable within thirty (30) days. Only costs incurred between (1) the grant start date and (2) grant end date, as shown in the Agreement Face Sheet, and timely invoiced are eligible for reimbursement under this Agreement. No final invoice voucher is eligible for reimbursement unless it is submitted at the same time as or after submittal of the Certified Project Completion Report in Section 10. Disallowed Costs: The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. 9. BILLING PROCEDURES AND PAYMENT a. WSDA will reimburse Grantee for eligible project expenditures up to the maximum payable under this Agreement. Grantee must submit a signed and completed Invoice Voucher (Form A-19), referencing in the project activity performed, and any appropriate documentation. The Invoice Voucher must be certified by an official of the Grantee with authority to bind the Grantee. b. Grantee may submit a single Invoice Voucher for the full grant amount or no-more-than-monthly periodic Invoice Vouchers. WSDA will reimburse no more than seventy-five percent (75%) of the grant amount until all project activities are complete and the Grantee submits a complete Certified Project Completion Report as required by Section 10. c. Each Invoice Voucher must be accompanied by a Project Status Report, which describes, in narrative form, the progress made on the project since the last invoice was submitted, as well as a report of project status to date. WSDA will not release payment for any reimbursement request without receiving a Project Status Report. d. The Grantee shall submit all Invoice Vouchers and any required documentation to WSDA’s Agreement Manager shown in Section 34. e. WSDA will process reimbursement after approving the Invoice Voucher and Project Status Report. f. Payment shall be considered timely if made by WSDA within thirty (30) calendar days after receipt of properly completed invoices. g. Grantee must submit the final invoice voucher no later than July 15, 2023. Unless the Legislature has re-appropriated the funding, WSDA will not make payment on vouchers submitted after July 15, 2023. 10. CERTIFIED PROJECT COMPLETION REPORT The Grantee shall complete a Certified Project Completion Report when the Capital Project is complete. The report must include: a. A certified statement that the Capital Project is complete and, if applicable, meets required standards.