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Kittitas County Law and Just Council Mission Statement and By-Laws - Page 4 of 7 <br />The Meetings shall be conducted pursuant to the Open Public Meetings Act, chapter 42.30 <br />RCW, open to the public and shall be held in the Kittitas County Commissioners Auditorium. In <br />the event another location or time for regular meeting is required, such location and time shall be <br />posted at the Commissioner’s Auditorium and notification shall be given to the legal newspaper <br />for the County, by staff of the Board of County Commissioners, at least one week in advance of <br />such meeting. <br /> <br />2. Special meetings <br /> Special or emergency meetings may be called by a unanimous decision of the Chair and <br />Co-Chair, who shall be responsible for written notification delivered personally or by mail, email <br />or fax at least 24 hours before the time of the special meeting to all members of the Council, to <br />the legal newspaper for the County, and to any local media that has on file with the Council a <br />written request to be notified of that special meeting or of all special meetings. The notice must <br />specify the time and place of the special meeting and the business to be transacted at the meeting. <br />The Council may take final action only concerning matters identified in the meeting notice. <br /> <br /> The agenda for meetings shall be prepared by the Chair and Co-Chair, with prior input <br />from Council members, either in writing or from input at a prior meeting. The Recording <br />Secretary shall distribute meeting agendas along with the minutes of the prior meeting. Minutes <br />shall be taken and reproduced by the Recording Secretary. <br /> <br /> In order for the Council to function properly, all members need to actively participate. If <br />a non-statutory member is absent three (3) or more times in any given year, the Council may, at <br />their option, seek a replacement for such member in accordance with the appointment procedures <br />established previously. A member shall not be deemed to have been absent if they had an <br />alternate attend in their place. <br /> <br />E. AMENDMENTS TO BY-LAWS <br /> <br /> 1. All proposed amendments to the By-Laws shall be presented in writing at a <br />regular or special meeting with all members receiving a copy of the proposed changes at least ten <br />(10) days prior to the final consideration of same. These proposed amendments shall also be <br />made available to the public in the same timeframe. <br /> <br /> 2. These By-Laws may only be amended by two-thirds majority vote of the of the <br />whole Council. <br /> <br />F. VOTING; QUORUM <br /> <br /> Each member shall have one vote to cast on any business to be conducted by the Council. <br />Voting shall be by a member or his/her alternate, and proxy voting will not be allowed. At all <br />meetings of the Council, nine members of the Council shall be necessary to constitute a quorum <br />for the conduct of business. Once a quorum is established, any business may be authorized by a <br />simple majority of the members present unless a different voting majority is otherwise provided <br />in these By-Laws; provided however, any amendment of the mission statement and by-laws by <br />the Council shall be subject to further approval by the Board of County Commissioners.