Interlocal Agreement KC City of Ellensburg 2021-10-19

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2.4. lmplementation e"natrix I TIP will prepare a matrix that accomplishes the following: ' ldentifies responsible parties and potential partnership opportunities, locally and regionally ' Establishes timelines and sets priorities , lncludes budget estimates (where applicable) and identifies potential funding sources , Defines meaningful and realistic performance metrics 2.5. Final presentatiorr & workshop I Once the strategy is finalized, we will present the recommendations to the leadership. To build momentum for implementation, we willalso facilitate an lmplementation workshop focused on near-term tasks in conjunction with the final presentation. We have found this step capitalizes on the energy that is typically present at the rollout and helps to 'lump start" the process. 2.6. Virtual irerplementation workslrops lAt three (3) months and six (6) months after plan completion, TIP will facilitate a virtual implementation workshop for county leadership focused on progress to date and next steps. 2.7. Year 1 Scorecard i At the one-year anniversary of plan completion, TIP will provide feedback on progress towards implementation of the plan. We anticipate this task would include the following: ' Working with community stakeholders to document the status of specific recommendations. ' Evaluating progress on the strategic plan, highlighting successes, and providing recommendations to adjust and refine the plan as needed. , Updating performance indicators. , Preparing and presenting a Year 1 evaluation and scorecard along with next steps. eCI$T The proposed cost for conducting this work is 575,000 per phase, for a total fee of $150,000, plus expenses. Expenses are subject to approval and include travel and lodging costs associated with conducting the scope of work outlined above. Our standard payment terms are 20 percent of the project cost upon contract signing, with the remainder payable in monthly installments based on the estimated length of the engagement. The final invoice is typically held until a draft of all deliverables has been submitted. However, alternate payment terms would be considered as part of the contract negotiation. NOTE: TIP Strategies ls comrnftted to protecting the health of our clients, the communities they represent and our team. Given varying rates of CAVID-I9 around the country and the range of social distancing policies in place, we anticipate a combination of virtual and in-person meefings for this work. Our team has extensiye experience using easily accesslble and user-friendly software for this purpose. The timing and number of any trips would be addressed as part of the proiect launch and would be revislted as necessary to conform with evolving public health guidelines. TtP Strategles is not responsible for situations resultmg from forces outside our control, including public health emergencies connected with the COVID-I9 pandemic, that restrict our ability to perform this work. We look forward to assisting you with this important work. Sincerely, Jeff Marcell, Principal riP S] RAl EGIES, INC PAGE 3