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LT-2021-024
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02. February
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2021-02-02 10:00 AM - Commissioners' Agenda
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LT-2021-024
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Last modified
10/8/2021 11:01:31 AM
Creation date
10/8/2021 11:01:14 AM
Metadata
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Meeting
Date
2/2/2021
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Fully Executed Version
Supplemental fields
Alpha Order
s
Item
Request to Approve the 2021 Lodging Tax Grant Agreements for Special Events and Projects
Order
19
Placement
Consent Agenda
Row ID
72272
Type
Contract
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..*hxclanatron <br />Funding Shortfalls* <br />Matching Funds <br />Percentage <br />lf rrot, why rrr.:l? <br />We have not applied for any grant funding for this specific event yet. We will also <br />be applying for funds for this event from the Roslyn Dorantolryn Association, <br />Suncadia Fund for Community Enhancement, NKC Tribune Matching Ad <br />Sponsorship Program, and other businesses. <br />Funds that we have received to date have all been used to pay for the new Kiosk <br />Structure, landscaping, parking lot improvements, digital kiosk stand and software <br />Our next major improvement project at the cemetery will be adding and improving <br />the irrigation system throughout all 27 cemeteries. <br />We are fortunate to have broad support from various groups in the community <br />where they come and assist with various clean up and improvement projects in the <br />Cemetery. This includes members of the Rotary Club, Ethnic Lodges, Fraternal <br />Organizations, Churches, local school groups, CWU students, and members of the <br />Roslyn Ronald Cle Elum Heriiage Club. ln 2018 we had over'100 volunteers for <br />one of the Cemetery Clean Up days prior to Memorial Day. Because of Covid <br />restrictions not allowing groups to assemble there M/as a large drop in the number <br />of volunteers for the Cenretery Clean Up days. Despite the State's Stay at Home <br />Order that was in place families \,€re still seen cleaning up gravesites and different <br />areas of the cemeteries. <br />These volunteer hours total hundreds, if not thousands of volunteers every year <br />For this specific event we have estimated the volunteer hours on a spreadsheel <br />that has been uploaded to thjs application. <br />This estimate doesn't include volunteer hours for the clean up and maintenance of <br />the Cemetery. lt also doesn't include volunteer hours to finish the websiie for the <br />Digital Kiosk. <br />2500 character linil. <br />\Ahat clratrges will be nacle if funding for yc:rr requr:si is nol available or recon.nerxiecl? <br />Our intent is to use this funding for expenses that we normally would not have. Our <br />preference is to use the donations already procured for improvemenls and <br />maintenance of the Roslyn Cemetery. We will also seek out donations from <br />businesses and other community partners. lf we don't receive funding we wll scale <br />back our evenl pending donations from other sources. <br />2500 characler lirrit. <br />53.57 <br />% <br />Tltis field will auto fill wilh tlre correct percentage based orr your input to ltudgel secltolt below <br />9l Project Budget Overview <br />Please complete budget for lhis project/proposal. lf your agency operates independently of this project application it may <br />not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the <br />project/event for which you are requesting funding and adheres to the basic budget format shown below. <br />The budget nrust include anticipated revenues, expenditures, and any potential profit or loss. For projectslevents wlrich <br />are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations <br />(need not be consecutive) for the project/proposal if applicable. <br />For anyclaimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must <br />submit verifying documentation which assures the contribution will be provided. For instance, if you are <br />claiming in-kind contributions in the form of advertising malch, a binding contract itemizing the matching value and <br />obligating each party must be provided. <br />ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are <br />required to be filled before this form is submitted- Providing all applicable data is your responsibility, failure to do <br />so will potentially jeopardize your application's chance for review.
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