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Page 2 of 2 IT Project Acceptance <br />Rating System <br />Prioritization Considerations Description Answer Rating Factor <br />Security/liability risk Necessary to close a security gap, e.g., <br />software end of support <br />Yes/No/Text -10 to 10 1 <br />Statutory or regulatory requirement RCW/law or regulatory agency required <br />software or function <br />Yes/No/Text 0 to 10 1 <br />Adds public facing services New services or transparency to the <br />public <br />Yes/No/Text 0 to 10 0.8 <br />Improves public facing services Improving services or transparency to <br />the public <br />Yes/No/Text 0 to 10 0.7 <br />Improves efficiencies of dept Streamlines or reduces waste of <br />internal procedures, # of staff <br />Number/Text 0 to 10 0.7 <br />Improves efficiencies of multiple dept Efficiencies of one, multiple, or <br />enterprise, # of dept <br />Yes/No/Text 0 to 10 0.7 <br />Have you analyzed your processes Are you trying to solve a process <br />problem with technology <br />Text 0 to 10 0.7 <br />Effect on maintenance and operation Reduces maintenance and admin of <br />existing systems <br />Yes/No/Text -10 to 10 0.6 <br />Replacing legacy application An application no longer <br />maintained/current, e.g., Cashtax <br />Yes/No/Text 0 to 10 0.5 <br />Critical service What is your non-tech backup process <br />when tech fails <br />Text 0 to 10 0.5 <br />Improves services to employees Central Services Yes/No/Text 0 to 10 0.5 <br />Funding will be lost? Grant Yes/No/Text 0 to 10 0.4 <br />What is the cost of waiting? <br /> <br />Text 0 to 10 0.4 <br />Other Explain (include rank of all dept <br />projects) <br />Text N/A <br /> <br />Cost <br /> <br />Number/Text N/A <br /> <br />Facilities impact Changes to network cabling, electricity, <br />etc. <br />Text N/A <br /> <br /> <br />IT’s Considerations <br />Savings of in-house over 3rd-party Trades cost of COTS or vendor app Yes/No/Text -10 to 10 0.5 <br />Supporting legacy applications Investing in technology going away <br />soon <br />Yes/No/Text -10 to 10 0.5 <br />Other Explain Text -10 to 10 0.5 <br />Network resources available Compute, store Yes/No/Text N/A <br />Cost <br /> <br />Number/Text N/A <br /> <br />IT resource hours required <br /> <br />Number N/A <br /> <br /> <br />Total possible points: 10 <br />Board Direction <br />Date to the board: 8/23/2016, 11am <br />Approval: Approved Denied Revised <br />g:\1 agency management\1.01 administration\project files 6ytan gs50-06f-03\it project management\it project acceptance.docx