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MeetingtheEEOPRequirementIfyourorganizationhaslessthanfiftyemployeesorreceivesanawardoflessthan$25,000orisanonprofitorganization,amedicalinstitution,aneducationalinstitution,oranIndiantribe,thenitisexemptfromtheEEOPrequirement.Toclaimtheexemption,yourorganizationmustcompleteandsubmitSectionAoftheCertificationForm,whichisavailableonlineathttp://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf.Ifyourorganizationisagovernmentagencyorprivatebusinessandreceivesanawardof$25,000ormore,butlessthan$500,000,andhasfiftyormoreemployees(countingbothfull-andpart-timeemployeesbutexcludingpoliticalappointees),thenithastoprepareaUtilizationReport(formerlycalledanEEOPShortForm),butitdoesnothavetosubmitthereporttotheOCRforreview.Instead,yourorganizationhastomaintaintheUtilizationReportonfileandmakeitavailableforreviewonrequest.Inaddition,yourorganizationhastocompleteSectionBoftheCertificationFormandreturnittotheOCR.TheCertificationFormisavailableathttp://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf.Ifyourorganizationisagovernmentagencyorprivatebusinessandhasreceivedanawardfor$500,000ormoreandhasfiftyormoreemployees(countingbothfull-andpart-timeemployeesbutexcludingpoliticalappointees),thenithastoprepareaUtilizationReport(formerlycalledanEEOPShortForm)andsubmitittotheOCRforreviewwithinsixtydaysfromthedateofthisletter.ForassistanceindevelopingaUtilizationReport,pleaseconsulttheOCR'swebsiteathttp://www.ojp.usdoj.gov/about/ocr/eeop.htm.Inaddition,yourorganizationhastocompleteSectionCoftheCertificationFormandreturnittotheOCR.TheCertificationFormisavailableathttp://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf.TocomplywiththeEEOPrequirements,youmayrequesttechnicalassistancefromanEEOPspecialistattheOCRbytelephoneat(202)307-0690,byTTYat(202)307-2027,orbye-mailatEEOsubmisson@usdoj.gov.MeetingtheRequirementtoSubmitFindingsofDiscriminationIfinthethreeyearspriortothedateofthegrantaward,yourorganizationhasreceivedanadversefindingofdiscriminationbasedonrace,color,nationalorigin,religion,orsex,afteradue-processhearing,fromastateorfederalcourtorfromastateorfederaladministrativeagency,yourorganizationmustsendacopyofthefindingtotheOCR.EnsuringtheComplianceofSubrecipientsSAAsmusthavestandardassurancestonotifysubrecipientsoftheircivilrightsobligations,writtenprocedurestoaddressdiscriminationcomplaintsfiledagainstsubrecipients,methodstomonitorsubrecipients'compliancewithcivilrightsrequirements,andaprogramtotrainsubrecipientsonapplicablecivilrightslaws.Inaddition,SAAsmustsubmittotheOCReverythreeyearswrittenMethodsofAdministration(MOA)thatsummarizethepoliciesandproceduresthattheyhaveimplementedtoensurethecivilrightscomplianceofsubrecipients.FormoreinformationontheMOArequirement,seehttp://www.ojp.usdoj.gov/funding/other_requirements.htm.IftheOCRcanassistyouinanywayinfulfillingyourorganization'scivilrightsresponsibilitiesasarecipientoffederalfinancialassistance,pleasecontactus.Sincerely,MichaelL.AlstonDirectorcc:GrantManagerFinancialAnalyst