Res-2021-098 - Laserfiche WebLink

Home Browse Search

METHOD OF PAYMENT Payment shall be made on a reimbursable basis for costs or obligations. Eligible costs incurred by the DISTRICT will be considered to have been paid by the DISTRICT under this contract at the time the DISTRICT seeks reimbursement from the COUNTY. No payments in advance of or in anticipation of goods or services to be provided under this agreement shall be made by the COUNTY. The DISTRICT must fully comply with BILLING PROCEDURES to be eligible for reimbursement. BILLING PROCEDURES The DISTRICT shallsubmit monthly invoices in the form and manner identified by the Conservation Commission to the County's VSP Contract Manager: Judy Pless, Budget & Finance Manager Kittitas County Auditor 205 W sth AVE Suite 105 Ellensburg WA 98926 lnvoices for payment shall be submitted monthly. An invoice shall be submitted regardless of whether work has been performed on the project, this is considered a "No Activity" lnvoice. A time summary for staff costs, including compensation or billing rates, shall be attached. lndividual time records will be kept available at the DISTRICT for review, in accordance with the Secretary of State's document retention schedule of the Secretary of State archives. A copy of any contractor invoices, or other receipts will be attached to the billing. Payment to the DISTRICT for approved and completed work will be made by the COUNW monthly upon receipt of the invoice for reimbursement. Final Request for Payment: The DISTRICT must submit final requests for compensation during the current fiscal year no later than July 1Oth after the end of the current fiscal year. Failure to comply with this timeline may result in denial of any such claim. ELIGIBLE COSTS Eligible costs are limited to those listed below:. Salaries and benefits,25o/o indirect of salaries and benefits is allowed on DISTRICT personnel or any subcontractor personnel designated by the DISTRICT to qualify for indirect costs. . Travel, including mileage and per diem for program staff, consistent with state law. Travel and expenses paid directly to work group participants is not allowed. ' Meeting rooms and light refreshments for working meetings. lf light refreshments will be provided for meetings a Meeting Expense Authorization form needs to be approved prior to the purchase of the refreshments and approved by an authorized signatory. Light refreshments are defined as:an edible item that may be served between meals, for example, doughnuts, sweet rolls, and pieces of fruit or cheese. A list of meeting attendees and an agenda are also required to be eligible for reimbursement. . Facilitation, reports, studies, research and document preparation, which may be accomplished through either staff efforts or qualified contractors. Contractor services shall conform to ordinary billing rates and overhead multipliers for the type and location of the services. ' Copy and printing costs. . Equipment. The COUNry and DISTRICT agree and understand that pre-approval by the COMMISSION is required for equipment purchases over $1,000. All equipment VSP Agreement Between the KITTITAS COUNTY CONSERVATION DISTRICT and KITTITAS COUNTY. Page 3 of 17