Res-2021-094 - Laserfiche WebLink

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SPECIAL TERMS AND CONDITIONS INTERAGENCY GRANT AGREEMENT FEDERAL FUNDS 1. AUDtr lf the Grantee is a subrecipient and expends 9750,000 or more in federal awards from any and/or all sources in any fiscal year, the Grantee shall procure and pay for a single audit or a program-specific audit for that flscal year. Upon completion of each audit, the Grantee shall: A. Submit to COMMERCE the reporting package specified ln OMB Super Circular 2 CFR 200.501, reports required by tho program-specific audit guide (if applicable), and a copy of any management letters issued by the auditor.B. Submlt to COMMERCE follow-up and developed corrective action plans for all audit findings. lf the Grantee is a subrccipient and expends less than $750,000 in federal awards from any and/or all sources in any fiscal year, the Granlee shall notify COMMERCE they did not meet the single audit requirement. The Granlee shall send all single audit documentation to audilre,view@qommerce.wa.gov. 2. Blr,!,_!N9 PROC_EpURES AND_ pAytr|FllJ COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly completed invoices, which shall be submilted to the Representative for COMMERCE Representative on a Washington State lnvoice Voucher form not more often than monthly. The lnvoices shall describe and document, to COMMERCE's satisfaction, a descriplion of the work performed, the progress of the proJect, and fees. The invoice shall include the Contract Number ldentified on the Face Sheet of this Grant, lf expenses are invoiced, provide a detailed breakdown of each type. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Grantee. COMMERCE may, in ils sole discrelion, lerminate the Grant or withhold paymenls clalmed by the Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of this Grant, including completion of the Environmental Review and the release of funds (if applicable). No payments in advance or in anticipation of services or supplies to be provided under this Glant shall be made by GOMMERCE. COMMERCE shall not release the final five (5) percent of the total grant amount until acceptance by COMMERCE of proJect completion. lnvoices and End of Fis.qa! Ye_af The grantee must invoice end of state liscal year final invoices for all expenses from the beginning of the contract through June 30, regardless of the contract start and end date. Commerce will provide notification of the end of fiscal year due date. puplication of Billed C-oelS The Grantee shall not bill COMMERCE forservices performed under lhis Agreement, and COMMERCE shall not pay the Grantee, if the Grantee is entitled to paynent or has been or will be paid by any other source, including grants, for that service. Prq-v-gltt.pgB|lcati.on of Benelll The CARES Act provides that there are adequale procedures in place to prevent any duplicalion of bsnefit as required by seclion 312 of the Robert T. Stafford Disaster Relief and Emergency Aseistance Act (42 U.S.C, 5155), as amended by section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public Law 115{54; 132 Stat.3442). HUD raquires each Granlee (and subrecipient) have procedures lo prevent lhe duplication of bsnefits when lt provides financial assistance with CDBG- CV funds, Federal disasler.law prohiblts the provision of federal assistance in excess of need. Before paying a cost with federal disaster assistance, the Grantee (and subrecipient) must check to see that the assistance will not cause a duplication of benefits, meaning that the cost has not or will not be paid State of Washington lnteragency cranl Agreement Department of Commerce page 2 Contract Page 021