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<br />VSP 2021-23 Biennium Contract Between the WSCC and County - Page 18 of 19 <br />2021-23 Biennium Voluntary Stewardship Program <br />COMMISSION and COUNTY Agreement <br /> <br />APPENDIX C – BILLING PROCEDURE <br /> <br />The COUNTY shall submit monthly invoices in the form and manner identified by the <br />COMMISSION to the Commission’s VSP Contract Manager: <br /> <br />Karla Heinitz <br />VSP Contract Manager <br />Washington State Conservation Commission <br />P.O. Box 47721 <br />Olympia, WA 98504 <br /> <br />Send invoices to: sccgrants@sccgrants.wa.gov <br /> <br />For billing questions, contact: kheinitz@scc.wa.gov; phone: 360-407-6212 <br /> <br />Invoices will follow procedures outlined in the most current Grant and Contract Procedure <br />Manual. Invoices for payment shall be submitted monthly. An invoice shall be submitted <br />regardless of whether work has been performed on the project, this is considered a “No <br />Activity” Invoice. Quarterly billings are not allowed and will not be accepted. A time <br />summary for staff costs, including compensation or billing rates, shall be attached. <br />Individual time records will be kept available at the COUNTY for review, in accordance with <br />the Secretary of State’s document retention schedule of the Secretary of State archives. A <br />copy of any contractor invoices, or other receipts will be attached to the billing. <br /> <br />Equipment purchases for equipment over $1,000 shall be made using the COMMISSION’s VSP <br />Equipment Request form (https://www.formstack.com/forms/?4320646-BuPBLSyaEi). <br /> <br />Payment to the COUNTY for approved and completed work will be made by account transfer <br />by the COMMISSION monthly upon receipt of the invoice. Payment will be made to the <br />person identified at the COUNTY in APPENDIX D – RESPONSIBLE INDIVIDUALS unless the <br />COUNTY shall identify and provide contact information to the COMMISSION to the person <br />listed in APPENDIX C - BILLING PROCEDURE herein. <br /> <br /> <br />Final Request for Payment: <br />The COUNTY must submit final requests for compensation during the current fiscal year no <br />later than July 10 after the end of the current fiscal year. Failure to comply with this timeline <br />may result in denial of any such claim. <br />