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8.4.3.2 Terminated/separatedemployees <br />Af‡er-When an employee's separat_esien from service,IT will archive the employee's <br />Exchange mailbox in-E-xchange-and provide the DHIEO access to the employee's email <br />archive as directed on the CAMAS -Notification of Separation from Service form.The <br />DHIEO is responsible for management of their public records.When no retainable public <br />records remain in the separated employee mailbexemail archive,the DHIEO will request that <br />IT delete the account. <br />The DHIEO has 3 years to complete the disposition of the separated employee's email <br />archive at which time the email must be moved to another account for future disposition.At 3 <br />years,separated elected official's email accounts shall be transferred to the OSOS for <br />appraisal,or to the diqital archives. <br />8.4.3.3 Transferring employees <br />When an employee transfers to another departments,IT will make--an-archive ti <br />employee's in--Exchange of their-mailbox.The DHIEO of the originating department will be <br />given access to the Exchange--archive.All email will be deleted from the employee's <br />Exchange mailbox so the employeey no longer have-_h_as_access to the originating <br />department's primaFy-records. <br />8.4.4 Personal email <br />Employees must-shall not use M_a_eeënty-Countyemail aseeëntservice for personal use. <br />8.4.5 SPAM and junk-mailfiltering <br />Kittitas County provides email filtering of eeunty-County Exchanqe email accounts. <br />Employees are responsible for monitoring the filtered messages for mistakenly filtered email. <br />Employees shall delete any SPAM or junk-mail filtered or received. <br />8.4.6 Phishing and Malware <br />Employees shall not click on unknown or unexpected links,download or open unexpected <br />files,or provide any sensitive or confidential information (e.g.User-nameusername, <br />password,and account numbers)via email,telephone,or web page without verifying that <br />the requester and method are authentic. <br />8.4.7 Sending Attachments <br />Attachment size in Exchanqe is limited to 25MB.The recipient's email <br />system may also place a size limit on emails (including attachments).If you need to send a <br />file larger than the limit use LiFT,the CAMAS -Large File Transfer feature or a DHIEO <br />authorized OneDrive account.See KGIT User Wiki -Large File Transfer (Over -WMB25MB). <br />8.4.8 Storage <br />1.Auto archiving and the use of personal PST files (a file format for storing email <br />messages and other Outlook files)are prohibited. <br />2.Primary email records may only be stored on the Exchange server in an employee's <br />39