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o For chanqes,use the IT service request system (CJIS 5.9 §5.5.2.1) <br />•DHIEOldesiqnee will notify IT as soon as the employee's information system usaqe <br />or need-to-know changes,or when the emplovee is terminated or transferred or <br />associated accounts are removed,disabled,or otherwise secured.(CJIS 5.9 §5.5.1) <br />4.4.5 Account creation <br />•Only emplovees who have been requested by their DHIEO and who qo through HR <br />new hire orientation and complete traininq required in Technoloqv Policy 1 -Traininq <br />and Enforcement may have a network account. <br />•Each employee authorized to access the County network will have a unique ID as <br />their username.(CJIS 5.9 §5.6.1) <br />•New accounts will be created in accordance with procedures detailed in KGIT <br />Internal Wiki -Creating a Network Account. <br />•User-RameUsernames will be created as [first name].[last name](example: <br />jane.smith).If the useF-Rameusername is over 20 characters,the user- <br />nameusername will be created as [first initial].[last name](example:j.williams- <br />anderson).If the user-emplovee transfers departments,returns to employment in a <br />different department,or works in multiple departments,_a-[2--character department <br />abbreviation}will be appended to the user-Rameusername (example:jane.smith.it). <br />•An email account will be created for each new employee who has access to a <br />computer unless the CAMAS -Pre-orientation Checklist directs otherwise. <br />4.4.6 Terminated/separated employees <br />•DHIEO will notify IT of terminated/separated employees immediately using the <br />CAMAS -Notification of Separation from Service form.(CJIS 5.9 §5.12.2) <br />•IT will disable a terminated-separated employee's accounts after the last day worked <br />as notified by the CAMAS -Notification of Separation from Service form. <br />•The DHIEO is responsible for managing the employee records,including email. <br />•DHIEO is responsible for changing any passwords the employee used for <br />department business. <br />•For more information see KGIT User Wiki -Terminated Employee Checklist. <br />4.4.6.1 High--risk terminations <br />Employees terminated for cause will be considered high--risk.Other terminations may also <br />be elassified-considered a high--risk termination at the discretion of the DHIEOldesignee,HR <br />Director,or Commissioner. <br />In the event of a high--risk termination,the DHIEOldesignee,HR Director,or Commissioner <br />shall notify IT as soon as possible---pre-termination--to <br />coordinate IT disabling the employee's network account at the time of termination-and te- <br />DHIEOldesignee is also responsible for: <br />16