2021-02-22-minutes-public-works-study-session

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KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: February 22, 2021 TOPIC: Amended Local Agency Federal Aid Project Prospectus Manastash Road Creek Bank Stabilization and Snow Park Improvement ACTION REQUESTED: No Study Session Action Required LEAD STAFF: Darren Case RECOMMENDATION: Direct staff to bring forward the amended Local Agency Prospectus for consideration at an upcoming Agenda Session on March 2, 2021. BRIEFING SUMMARY: * Recently the County signed a WSDOT Local Agency Federal Aid Project Prospectus for the preliminary engineering phase of the Manastash Road Creek Stabilization and Snow Park Improvement. * The amount stated on the Prospectus for eligible Federal reimbursement for Preliminary Engineering was larger than the programmed amount by Western Federal Lands. • WSDOT requires the amount requested not exceed the programmed amount by Western Federal Lands. BACKGROUND: The amount in the original Prospectus was based on our 2020 State Transportation Improvement Plan reporting. An error was made by not confirming that state preliminary engineering amount matched the Western Federal Lands final programming letter for preliminary engineering on the project prior to submitting to WSDOT. Public Works proposes amending the current state agreement to align with the Federal reimbursable expenditures from the engineering phase to the construction phase of this project. DISCUSSION: This local agency amendment will require the Chair's signature on a new prospectus to replace the old Local Agency Federal Aid Project Prospectus previously signed. FISCAL IMPACTS: The Federal reimbursable amount for engineering is decreased while the amount for the construction phase is increased. ATTACHMENTS: Exhibit 1: Current Local Agency Agreement Page 1 of 1 Public Works "Work Session Staff Report", 2021