SH21-004 USFS Mod and Agreement 02-3-21

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1 $ USDA, Forest Service OMB 0596-0217 FS -1500-8A Albuquerque, NM 87109 EMAIL: SM.FS.asc_ga@usda.gov Invoices may also be faxed to: 1-877-687-4894 FAX coversheet should be addressed to: USDA Forest Service ASC—Payments-Grants and Agreements The statement should also be sent to the following address: USFS Law Enforcement & Investigations ATTN: Shirley Tutino, Program Assistant Okanogan -Wenatchee National Forest 215 Melody Lane Wenatchee, WA 98801 EMAIL: shirley.tutino@usda.gov B. For reimbursement of services provided under Sections III. B. 1 and III. B. 3 of this Operating Plan, billing instructions will be specified as above in IV. A. C. For reimbursement of Fire Emergency services provided under Section III. B. 2 of this agreement, the following billing procedure will be used: 1. Rates: The rates of reimbursement for fire emergencies are specified in Section I. Where seasonal and/or reserves are used and actual expenses are less than the stated rate, actual expenses will be billed and reimbursed. Specialized Equipment Rates are included as Exhibit B. 2. Fire Billing Documentation: Invoices for reimbursement of services for each incident must include agency name, fire number, job code, invoice date, brief description of the services provided, mileage, other authorized expenses, amount of payment request, agreement number, a copy of the current operating plan and individual employee times and their agreement rate. Such times will be documented on Crew Time Reports, shift tickets or other agreed- upon form. Other authorized expenses must be documented and approved by an Agency Representative. All incident shift tickets and expenses must be approved by incident management personnel who will then prepare an Emergency Use Invoice and, upon concurrence of the Cooperator, will submit the invoice for payment to the Albuquerque Service Center, Incident Finance, along with a copy of the current Operating plan. Original documentation will be maintained by the U.S. Forest Service in the appropriate fire documentation files or appropriate incident management Page 5 of 8 (Rev. 12-13)