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KITTITAS COUNTY CONFERENCE OF GOVERNMENTS PUBLIC FACILITIES FUND POLICY NUMBER: 2020-01 POLICY TITLE: Obligating Grant Awards NARRATIVE: The Council of Governments (COG) recognizes the value of infusing the local economy by financially supporting construction of public facility infra-structure through their grant award process. Kittitas County's Public Facilities Fund provides the mechanism for investing Distressed County Sales and Use Tax in Kittitas County. The Fund historically carries a healthy fund balance to ensure funding of to award projects without construction obligation. COG recognizes it is time to formalize expectations for obligating construction funding following grant award as awarded by the Board of County Commissioners. This policy seeks to tighten the timeline from grant award to project construction. Obliqatinq Construction Once the Board of County Commissioners executes a grant agreement with a grantee, the grantee shall obligate funding towards construction of the project no later than six months from the time of grant execution (providing the grantee has not submitted the project as being "banked" - COG Policy 2018-05). Obligation is expected to take two forms: consultant contracting or contractor award. Presuming the COG recommends a design only phase of a proposed Public Facility grant, obligation requirements are met on the date of grantee signature on consultant design contract(s). COG recommended construction awards will complete obligation requirements on the date of grantee signature on construction contracts. Failure in obligating grant awards within the prescribed timeframe results in the grant award being remanded back to COG for recommended re-purposing by the Board of County Commissioners. Related Policies o 2018-05 o 2018-06 o 2018-07 REVISION DATE Project Banking Repurposed Funding Financial Reporting ADOPTION DATE KCCG Public Facilities Fund Page 1