CLH18249 Kittitas Amend 17_encrypted_

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AMENDMENT #17 Exhibit A, Statements of Work Page 41 of 42 Contract Number CLH18249-17 Revised as of September 15, 2020 demographic cards, etc.). Supporting documentation may be kept at the Subrecipient level, but shall be available for review within six years from the date of the last quarterly claim submittal. Any costs that cannot be substantiated by source documents will be disallowed as charges to SNAP -Ed. Travel The Subrecipient is expected to comply with the Office of Financial Management’s Travel Management Requirement and Restrictio ns as found in policy 10.10 (http://www.ofm.wa.gov/policy/10.htm), with the travel requirements found in the current year’s SNAP -Ed federal guidance, and with any travel related DOH SNAP-Ed policy and procedures. If the Subrecipient organization’s travel related policy and procedures are in conflict with any of the aforementioned travel related federal or state policies a nd procedures, the Subrecipient organization will follow the stricter of the travel related policy and procedures unless otherwi se approved and allowable by DOH or higher authority. Amendments Subrecipients should check the current year’s federal SNAP -Ed guidance, the current year’s DOH SNAP-Ed budget amendment guidance, and/or with a DOH SNAP -Ed program consultant to know what changes they can make on their own and what changes require an amendment and pre -approval in writing. Notify DOH staff prior to implementing amendments that significantly change the scope or direction of the approved project plan, including creating new or c ompletely ending interventions, or adding different recruitment or delivery sites for reaching SNAP eligible population. Following the current year’s guidance when required, sub recipients must submit a written plan amendment or written budget amendment request to DOH, and receive written approval from DOH, prior to making any changes within their project or budget and prior to m aking any purchases included within the amendment. Any requests needing USDA approval must be submitted to DOH no later than April 1st of each fiscal year, or no later than date specified by USDA, DSHS, or DOH. Following the current year’s guidance when required, if Subrecipients submit plan or budget no cost amend ments that do not require DSHS or USDA approval, DOH can review those and make approvals on a case by case basis during the federal fiscal year following the current year’s guidance when required. All cost amendments that do not require DSHS or USDA approval should be submitted to DOH no later than July 16 th of each fiscal year. Overtime Staff overtime is not billable in the DOH SNAP-Ed program unless it has been reviewed by the DOH SNAP-Ed program in advance and approved in writing. Special Funding Requirements Payment for deliverables as specified herein is dependent on receipt of funding from the USDA funding sources. In the event funding is not received, DOH is under no obligation to make payments for the deliverables as specified. If funding is reduced or limited in any way after the effective date of this contract and prior to normal completion, DOH may terminate task(s), remove funds, or reallocate funds at DOH’s discretion under new funding limitations and conditions. DOH wi ll make payments only upon the receipt of the funding. DOH will notify the Subrecipient within 10 working days upon notice by the funding source of funding availability. Special Billing Requirements 1. All invoices, billing, and reimbursements must be in compliance with all applicable Federal laws, rules, regulations includin g the current year SNAP-Ed Guidance and OMB circulars governing cost issues. 2. Total costs billed will not exceed the USDA-approved budget amount listed in the box below.  Bills must be for only SNAP-Ed specific activities, using a DOH A19-1A Invoice voucher.  A SNAP-Ed specific A19-1A must be submitted to the subrecipient’s designated DOH SNAP-Ed staff member within 30 days of the last day of the month for which the work is being billed, OR  An Subrecipient may request pre-approval to bill every 2 months instead, in which case, that Subrecipient is required to adhere to the billing due dates provided by DOH. 3. The SNAP-Ed program will deny payment for any costs not submitted by the due date without prior approval. If for ANY reason a Subrecip ient is unable to submit the SNAP- Ed A-19-1A on the due date, the Subrecipient is required to submit a request for an exception to the DOH no later than 7 days prior t o due date to the DOH SNAP-Ed program. The SNAP-Ed program reserves the right and responsibility to either approve or deny the request for an exception and will reply to the request.