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Dude Solutions proposal for Kittitas County
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11. November
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2020-11-17 10:00 AM - Commissioners' Agenda
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Dude Solutions proposal for Kittitas County
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Last modified
11/12/2020 1:16:14 PM
Creation date
11/12/2020 1:16:02 PM
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Meeting
Date
11/17/2020
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Supporting documentation
Supplemental fields
Alpha Order
b
Item
Request to Approve an Agreement with Dude Solutions for Facility Preventive Maintenance Software and Support
Order
2
Placement
Consent Agenda
Row ID
69003
Type
Agreement
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•Estimated Time to Complete Maintenance <br />•Step-by-step procedure to complete maintenance work order <br />Prior to the import or population within the DSI Software, the DSI Service Provider will: <br />•Review of PM Task Check-off Lists with Client <br />•Setup baseline PM schedules for the equipment inventory collected <br />•Work with the Client to determine PM Schedule assignment.Assignment includes setting up the <br />appropriate Technician or contractor who will be performing the related PM tasks into the master <br />import template to ensure that the routing of work flows accordingly in the Work & Asset Management <br />Solution.Assignment will be made at the location or craft level.Anything above and beyond this level of <br />assignment will be managed and maintained by the client within the software or require a custom scope <br />of work for the DSI Service Provider to deliver.For assignment to occur, the client must have the <br />Technician or contractor created in the software prior to onsite activity. <br />•Work with the Client to determine the start date, frequency and load balancing based upon client <br />staffing.If start dates cannot be determined or agreed upon within a timely manner, the PM Schedules <br />will be loaded into the Client's Work & Asset Management solution as "Inactive". <br />Assumptions <br />•Client will provide feedback/review of PM Schedules within 15 business days of delivery from the DSI <br />Service Provider.If feedback/review of PM Schedules exceeds 30 business days, DSI will provide a <br />Deliveriable Acceptance Form to the client to complete review within 30 days.If feedback is not <br />provided during this time period, DSI will assume delivery of the service and import the PM schedules as <br />"inactive" in the system.DSI will provide training on how updates can be made within the software or <br />perform mass updates if needed for a fee. <br />•Once PM Schedules are imported into the DSI Work and Asset Management applications, any updates <br />and/or alterations of those schedules need to be communicated to DSI within 30 days.DSI will only <br />make updates related to the below items: <br />•Discontinuation of PM Schedules created with the service <br />•Alteration of frequency on existing schedules created with the service <br />•Alteration of start dates for the schedules created with the service <br />Otherwise, any revisions beyond this 30 day period will be the responsibility of the client to perform within the <br />software or DSI to perform at an additional fee. <br />•Reconciliation of existing PM Schedules in the client's account is subject to additional costs depending <br />upon the number of active PM's and is not a part of the standard SOW. <br />Invoice Schedule <br />Invoicing for the PM Schedule Creation Service will be provided upon receipt of PM Schedule drafts at 100% <br />Special Terms for Asset Essentials: <br />20
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