2020-10-12-minutes-public-works-study-session

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• Finalize and process confidential correspondence on behalf of the Director in the absence of the Administrative Supervisor. • Finalize and process discipline documentation on behalf of the Director in the absence of the Administrative Supervisor. OTHER FUNCTION: Provide backup support to Administrative Supervisor on an as -needed basis. May be required to provide clerk services for meetings which can occur during the day or during evenings/weekends. This job description is a summary of the primary functions and expectations for this position. Additional department- related duties may be assigned as required. MINIMUM QUALIFICATIONS: • High School diploma or GED. • Three (3) years of general office experience providing administrative support, preferably in a government or legal office. • An equivalent combination of education and experience which provides the knowledge, skills and ability necessary to perform the work required may substitute for the minimum qualifications above. • Valid Washington State driver's license. • A criminal history and background check will be performed on qualified candidates. Convictions may preclude candidates from employment in some circumstances. Factors such as relativity to the position, age at time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into account. REQUIRED KNOWLEDGE, SKILLS and ABILITIES: Must maintain confidentiality. 4 Ability to perform the full range of office and clerical support duties and tasks. • Knowledge of record keeping and cash management principles and procedures. • Ability to produce accurate financial and statistical computations. • Proficiency using computers and Microsoft Office programs; and possess the ability to quickly learn other programs specific to the department and/or County. • Clear verbal and written communication skills, including public presentations. • Ability to take direction, both verbal and written, and perform work independently. • Understand legislative and administrative procedures and operations. Ability to plan and organize work. • Ability to work effectively under pressure, meet deadlines and handle interruptions. • Ability to exercise good judgment as to when to act independently and when to refer situations to the appropriate person. • Must be able to deliver courteous and professional customer service, with the ability to interact with a diverse group of individuals and groups on a regular basis. • Must be motivated and possess the desire to produce high quality work. WORKING CONDITIONS: Work is primarily performed in an office setting with occasional need to work in non -office environments. The position requires the ability to sit for extended periods of time, stand, walk, ascend/descend stairs or small ladders/stepstools, stoop, kneel, crouch, twist, grasp, and reach. Must have ability to lift, push, pull, or carry up to 25 lbs. and occasionally higher with assistance. Must be able to read printed materials and a computer screen and have sufficient hearing and speech to communicate clearly via telephone and in person. Safety policies and procedures must be adhered to at all times, including proper lifting/carrying techniques. Administrative Assistant I — Department of Public Works Page 2