2020-10-12-minutes-public-works-study-session

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KITTITAS COUNTY DEPARTMENT OF PUBLIC 'CORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: October 12, 2020 TOPIC: Reclassify the Technical Secretary to Administrative Assistant ACTION REQUESTED: Authorize Reclassification of the Technical Secretary to Administrative Assistant LEAD STAFF: Mark R. Cook RECOMMENDATION: Authorize reclassification of the Technical Secretary to Administrative Assistant. BRIEFING SUMMARY: • Recently, Public Works (PW) concluded solicitations for Technical Secretary. • During the process, PW has developed a business need that negates the necessity for the Technical Secretary in favor of an Administrative Assistant. • The change creates a professional track for applicant that is not available as Technical Secretary and manages the need for the position to deal with possible union issues requiring discretion in the absence of the Administrative Supervisor. BACKGROUND: The Technical Secretary position has remained vacant thus far in the 2020 budget year. During a recent employment solicitation, it became evident that PW's business need has changed in favor of an Administrative Assistant. The change is budget neutral. DISCUSSION: Hiring an Administrative Assistant better meets the support needs of the Director. Numerous confidential issues are expected to be managed by the position in concert with the Administrative Supervisor, The new position is a non-union position. The recent hiring of the County Engineer position provides increased technical support to the engineering division negating the primary need for the Technical Secretary. FISCAL IMPACTS: Budgeted for 2020. The Administrative Assistant has a lower beginning wage and a higher top end wage. ATTACHMENTS: Exhibit 1: Job Descriptions (Administrative Assistant and Technical Secretary). Page 1 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT