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Attachment C <br />6 Additional Requirements <br />5.1 HM|S <br />Shelter Programs must enter participant data into the Homeless Management lnformation System <br />(HMrS)in accordance with the most current HMIS Data Standards. <br />6.1.1 Data Quality <br />Shelter Programs are required to provide quality data to the best of their ability. Maintaining good data <br />quality is important for effective program evaluation. Data quality has four elements: completeness, <br />timeliness, accuracy and consistency. <br />For detailed data quality req uirements see Appendix E: HMIS Data Qualitv. <br />6,L.2 Consent for Entry of Personally ldentifying lnformation <br />6,L.2,L ldentified Records,/ Personally identifying information (Pll)8 must not be entered into HMIS unless alladult <br />household members have provided informed consent.,/ lnformed consent must be documented with a signed copy of the Client Release of tnformation <br />and lnformed Consent Formin the client file. lf electronic consent has been received, a copy <br />does not need to be printed forthe clientfile but must be available in HMIS. lf telephonic <br />consent has been received, complete the consent form the first time the participant is seen in <br />person. <br />6,L2.2 Anonymous Records <br />The following types of records must be entered anonymously:,/ Households in which one adult member does not provide informed consent for themselves or <br />their dependents,/ Households entering a domestic violence program or currently fleeing or in danger from a <br />domestic violence, dating violence, sexual assault, human trafficking or a stalking situation./ Minors under the age of L3 with no parent or guardian available to consent to the minor's <br />information in HMIS,/ Households in programs which are required by funders to report HIV/AIDS status <br />6.t.2.t Special Ci rcu msta nces <br />lf the reporting of the HIV/AIDS status of participants is not specifically required, the HIV/AIDS status <br />must not be entered in HMIS. <br />lf a combination of race, ethnicity, gender, or other demographic data could be identifying in your <br />community, those data should not be entered for anonymous records. <br />8 Pll includes name, social security number, birthdate, address, phone number, email and photo. <br />Page 035 <br />18