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2.2.9.1 Attachment C Lead grantees may enter into an agreement with any other local government, Council of Governments, Housing Authority, Community Action Agency, nonprofit community or neighborhood-based organization, federally recognized lndian tribe in the state of Washington or regional or statewide nonprofit housing assistance organizations who operate programs to end homelessness within a defined service area. Lead grantees must provide Commerce with copies of subgrant agreements (upon request) and notify Commerce if subgrants are terminated during the grant period. Lead grantees must notify Commerce of any changes in selection of subgrantees funded with the Shelter Program Grant. Subgrantee Risk Assessment and Monitoring Lead grantees are responsible for ensuring subgrantee compliance with all requirements identified in the Shelter Program Grant guidelines. The lead grantee must conduct a risk assessment and develop a monitoring plan for each subgrantee within six months of contracting Shelter Program Grant funds to the subgrantee. The risk assessment must inform the monitoring plan for each subgrantee. Monitoring plans must include monitoring dates, the type of monitoring (remote, on-site) and the program requirements being reviewed. The lead grantee must maintain policies and procedures that guide the risk assessment, monitoring activities and monitoring frequency. Commerce reserves the right to require lead grantees to undertake special reviews when an audit or other emerging issue demands prompt intervention and/or investigation. 2.3 FiscalAdministration 2.3.t Reimbursement Rates./ Commerce will reimburse for new bedsl created on and after January L,2O2O../ Commerce will reimburse up to 556 per day net additional person sheltered above the baseline of shelter occupancy prior to the award of funding. '/ Commerce will reimburse up to SL0,000 per shelter bed prior to occupancy for costs associated with creating additional shelter capacity or improving existing shelters to improve occupancy rates and positive outcomes. The following table compares the billable budget categories to the allowable expenses. Budget Categories Applicable Rates Allowable Expenses Pre-Occupancy S10,000 per bed prior to occupancv Facility Support Capital Acquisition (pre-occupancy only) Operations Admin Post-Occupa ncy Operations Ss6 per day per bed 1 Examples of new beds include tents converted to tiny shelters/homes, seasonal or temporary beds converted to permanent beds or nightly drop.in beds converted to 24-hour beds. Page | 8 Page 025