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Page | 8 <br /> <br />Lead grantees may enter into an agreement with any other local government, Council of Governments, <br />Housing Authority, Community Action Agency, nonprofit community or neighborhood-based <br />organization, federally recognized Indian tribe in the state of Washington or regional or statewide <br />nonprofit housing assistance organizations who operate programs to end homelessness within a <br />defined service area. <br /> <br />Lead grantees must provide Commerce with copies of subgrant agreements (upon request) and notify <br />Commerce if subgrants are terminated during the grant period. <br /> <br />Lead grantees must notify Commerce of any changes in selection of subgrantees funded with the <br />Shelter Program Grant. <br /> Subgrantee Risk Assessment and Monitoring <br />Lead grantees are responsible for ensuring subgrantee compliance with all requirements identified in <br />the Shelter Program Grant guidelines. The lead grantee must conduct a risk assessment and develop a <br />monitoring plan for each subgrantee within six months of contracting Shelter Program Grant funds to <br />the subgrantee. The risk assessment must inform the monitoring plan for each subgrantee. Monitoring <br />plans must include monitoring dates, the type of monitoring (remote, on-site) and the program <br />requirements being reviewed. <br /> <br />The lead grantee must maintain policies and procedures that guide the risk assessment, monitoring <br />activities and monitoring frequency. <br /> <br />Commerce reserves the right to require lead grantees to undertake special reviews when an audit or <br />other emerging issue demands prompt intervention and/or investigation. <br />2.3 Fiscal Administration <br /> Reimbursement Rates <br /> Commerce will reimburse for new beds1 created on and after January 1, 2020. <br /> Commerce will reimburse up to $56 per day net additional person sheltered above the baseline <br />of shelter occupancy prior to the award of funding. <br /> Commerce will reimburse up to $10,000 per shelter bed prior to occupancy for costs associated <br />with creating additional shelter capacity or improving existing shelters to improve occupancy <br />rates and positive outcomes. <br /> <br />The following table compares the billable budget categories to the allowable expenses. <br /> <br />Budget Categories Applicable Rates Allowable Expenses <br />Pre-Occupancy <br /> <br />$10,000 per bed prior to <br />occupancy <br />Facility Support <br />Capital <br />Acquisition (pre-occupancy only) <br />Operations <br />Admin <br />Post-Occupancy Operations $56 per day per bed <br /> <br /> <br />1 Examples of new beds include tents converted to tiny shelters/homes, seasonal or temporary beds converted to permanent beds <br />or nightly drop-in beds converted to 24-hour beds.