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<br />25 <br /> <br />7.3 Appendix C: HMIS Data Quality <br />Shelter Programs are required to provide quality data to the best of their ability. Maintaining good data <br />quality is important for effective program evaluation. Data quality has four elements: completeness, <br />timeliness, accuracy and consistency. <br /> Completeness <br />Completeness of data is measured by the percentage of incomplete fields in required data elements. <br /> <br />Shelter Programs are expected to collect first name, last name, date of birth, race and ethnicity from <br />participants that give consent on the HMIS consent form. Shelter Programs will never require a <br />participant to provide this information even if they have consented, but should gather it to the best <br />of their ability. <br /> <br />All participants, consenting and non-consenting, must have complete prior living situation and exit <br />destination data. <br /> <br />Examples of incomplete entries: <br /> *Only measured for consenting participants. <br /> <br />Expected completeness measures for project types: <br />Data Element Emergency <br />Shelter <br />Night-by- <br />Night/Drop-in <br />Emergency Shelter <br />Name* 85% 80% <br />Date of Birth* 85% 80% <br />Race* 85% 80% <br />Ethnicity* 85% 80% <br />Prior Living Situation 85% 80% <br />Destination 80% 50% <br /> *Only measured for consenting participants. <br /> <br /> <br />Incomplete Entries <br />Data Element Incomplete if… <br />Name* [Quality of Name] field contains Partial, Street name, or Code name, Client doesn’t <br />know, Client refused or Data not collected; or [First Name] or [Last Name] is missing. <br />Date of Birth* [Quality of DOB] field contains Approximate, Partial DOB reported, Client doesn't <br />know, Client refused or Data not collected; or [Date of Birth] is missing. <br />Race* [Race] field contains Client doesn't know, Client refused, Data not collected, or is <br />missing. <br />Ethnicity* [Ethnicity] field contains Client doesn't know, Client refused, Data not collected, or is <br />missing. <br />Prior Living Situation [Prior Living Situation] is client doesn't know, client refused, data not collected, or is <br />missing. <br />Destination [Destination] is Client doesn't know, Client refused, No exit interview completed, <br />Data not collected, or is missing.