Laserfiche WebLink
<br />18 <br /> <br />6.1 HMIS <br />Shelter Programs must enter participant data into the Homeless Management Information System <br />(HMIS) in accordance with the most current HMIS Data Standards. <br /> <br /> Data Quality <br />Shelter Programs are required to provide quality data to the best of their ability. Maintaining good data <br />quality is important for effective program evaluation. Data quality has four elements: completeness, <br />timeliness, accuracy and consistency. <br /> <br /> For detailed data quality requirements see Appendix E: HMIS Data Quality. <br /> <br /> Consent for Entry of Personally Identifying Information <br /> Identified Records <br /> Personally identifying information (PII)8 must not be entered into HMIS unless all adult <br />household members have provided informed consent. <br /> Informed consent must be documented with a signed copy of the Client Release of Information <br />and Informed Consent Form in the client file. If electronic consent has been received, a copy <br />does not need to be printed for the client file but must be available in HMIS. If telephonic <br />consent has been received, complete the consent form the first time the participant is seen in <br />person. <br /> <br /> Anonymous Records <br />The following types of records must be entered anonymously: <br /> Households in which one adult member does not provide informed consent for themselves or <br />their dependents <br /> Households entering a domestic violence program or currently fleeing or in danger from a <br />domestic violence, dating violence, sexual assault, human trafficking or a stalking situation <br /> Minors under the age of 13 with no parent or guardian available to consent to the minor’s <br />information in HMIS <br /> Households in programs which are required by funders to report HIV/AIDS status <br /> <br /> Special Circumstances <br />If the reporting of the HIV/AIDS status of participants is not specifically required, the HIV/AIDS status <br />must not be entered in HMIS. <br /> <br />If a combination of race, ethnicity, gender, or other demographic data could be identifying in your <br />community, those data should not be entered for anonymous records. <br /> <br /> <br />8 PII includes name, social security number, birthdate, address, phone number, email and photo. <br />6 Additional Requirements