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SPECIAL TERMS AND CONDITIONS <br /> INTERAGENCY GRANT AGREEMENT <br />FEDERAL FUNDS <br />State of Washington Interagency Grant Agreement Version 072019 <br />Department of Commerce Page 2 <br />5. AUDIT <br />If the Grantee is a subrecipient and expends $750,000 or more in federal awards from any and/or all sources <br />in any fiscal year, the Grantee shall procure and pay for a single audit or a program -specific audit for that <br />fiscal year. Upon completion of each audit, the Grantee shall: <br />A. Submit to COMMERCE the reporting package specified in OMB Super Circular 2 CFR 200.501, <br />reports required by the program-specific audit guide (if applicable), and a copy of any management <br />letters issued by the auditor. <br />B. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings. <br />If the Grantee is a subrecipient and expends less than $750,000 in federal awards from any and/or all <br />sources in any fiscal year, the Grantee shall notify COMMERCE they did not meet the single audit <br />requirement. <br />The Grantee shall send all single audit documentation to auditreview@commerce.wa.gov. <br />6. BILLING PROCEDURES AND PAYMENT <br />COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly completed <br />invoices, which shall be submitted to the Representative for COMMERCE Representative on a Washington <br />State Invoice Voucher form not more often than monthly. <br />The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work <br />performed, the progress of the project, and fees. The invoice shall incl ude the Contract Number identified <br />on the Face Sheet of this Grant. If expenses are invoiced, provide a detailed breakdown of each type . <br />Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt <br />of properly completed invoices. Payment shall be sent to the address designated by the Grantee. <br />COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the Grantee <br />for services rendered if the Grantee fails to satisfactorily comply with a ny term or condition of this Grant, <br />including completion of the Environmental Review and the release of funds (if applicable). <br />No payments in advance or in anticipation of services or supplies to be provided under this Grant shall be <br />made by COMMERCE. <br />COMMERCE shall not release the final five (5) percent of the total grant amount until acceptance by <br />COMMERCE of project completion. <br />Duplication of Billed Costs <br />The Grantee shall not bill COMMERCE for services performed under this Agreement, and COMMERCE <br />shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other <br />source, including grants, for that service. <br />Disallowed Costs <br />The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or <br />that of its subcontractors/subrecipient. <br /> <br />7. CLOSEOUT <br />COMMERCE will advise the Grantee to initiate closeout procedures when there are no impediments to <br />closing and the following criteria have been met or soon will be met: <br />A. All costs have been incurred with the exception of closeout costs and any unsettled third -party claims <br />against the Grantee. Costs are incurred when goods and services are received or contract work is <br />performed. <br />B. The Grantee has held a public hearing to review program performance. <br />C. The Grantee has submitted the Contract Closeout Report. Failure to submit a report will not preclude <br />COMMERCE from effecting closeout if it is deemed to be in the state's interest. Any excess grant