2020-07-13-minutes-public-works-study-session

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KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: July 13, 2020 TOPIC: Upper County Shop Construction Change Orders ACTION REQUESTED: Direct Staff LEAD STAFF: Mark R. Cook RECOMMENDATION: Authorize the Director to settle incidental change orders at the Upper County Shop construction program for an amount not exceeding $50,000. BRIEFING SUMMARY: The Board was briefed on Upper County Shop incidental change orders on June 8, 2020. Public Works proposes maintaining a log of incidental change orders and will inform the Board on change orders during our monthly study session. The cumulative amount of incidental change orders will not exceed the Director's authority of $50,000. BACKGROUND: Public Work's current change order policy requires all change orders to be reviewed by the Board of County Commissioners within 72 hours or the change order is managed by the Director. Given the cost of Upper County Shop construction and the incidental nature of various change orders keeping the project moving, Public Works sought direction from the Board during a study session meeting on June 8, 2020. Public Works has contemplated a solution and is now returning for Board consideration. DISCUSSION: Allowing the Director to make rapid decisions regarding relatively small change order amount authorizations allows the project to move ahead unimpeded. Reporting all change order decisions maintains Board oversight and the ability for the Board to remove Director authorization if this process proves unacceptable to the Board. FISCAL IMPACTS: The project is fully funded in the 2020 Public Works budget. $50,000 represents approximately one percent of total project cost. ATTACHMENTS: None. Page 1 of 1 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT