E21-024KittitasCounty_SECOBSOSFY21

Home Browse Search

SECO COUNTY BSO Contract Page 5 of 17 KITTITAS COUNTY, E21-024 • SECO Statewide Services Support Policy (PDF) • SECO Salaries and Benefits Summary (PDF) E. Reimbursement Requests and Reporting Requirements: Not more often than monthly, the COUNTY shall submit invoice vouchers (Form A-19) to the DEPARTMENT requesting reimbursement for expenses. The COUNTY agrees to use forms and/or systems provided by the DEPARTMENT for necessary reports. In addition to any reports as may be required elsewhere in this contract, the COUNTY shall prepare and submit the following reports to the DEPARTMENT’s Key Personnel: Financial Reports #/Copies Completion Date Monthly Expense Reports 1 No later than the last day following the end of the month Local Travel Policy/Procedures 1 30 days after signatures on this contract and then annually. 3rd Quarter Review 1 March 31, of each year Training Certification(s) 1 June 30, of each year Final Reimbursement Request 1 July 31, 2021 All contract work must not start prior to July 1, 2020 and must be delivered, installed/completed and accepted by June 30, 2021; although certain reports may be submitted by July 31, 2021 as described above. Final billing not received by July 31, 2021, may not be processed. F. Attendance Obligations: The COUNTY agrees to send the designated 911 personnel to the following events: • Advisory Committee Meetings: The COUNTY agrees to send the 911 County Coordinator or designee to as many of the Advisory Committee meetings as possible each year, but no less than three-quarters of the scheduled Advisory Committee meetings per contract period; and • Coordinator Forums & APCO State Conference: The COUNTY agrees to send the 911 County Coordinator or designee and additional appropriate 911 representatives to the Spring and Summer Coordinator Forums and to the Fall APCO State - Conference of each contract period; and • Public Education Training: The COUNTY agrees to send the 911 Public Education Coordinator or appropriate 911 representative to attend the Public Education Forum or a public education class per contract period and participate in half of the scheduled Public Education Subcommittee meetings; and • Training Coordinator: The COUNTY agrees to send the 911 Training Coordinator, or appropriate 911 representative to attend the Training Forum or a training class per contract period, and participate in half of the scheduled Training Subcommittee meetings, in accordance with the Statement of Work (Attachment C). G. Reallocation of Funds: The COUNTY is allowed to reallocate funds within the coordinator professional development and basic service operating categories as needed. Budget categories are as specified or defined on the budget sheet of the contract. Any changes to budget categories other than in compliance with this paragraph will not be reimbursed. H. Compliance with Law: The COUNTY will comply with all state and federal laws applicable to counties. VIII. CONDITIONED UPON COUNTY’S FULFILLMENT OF ITS OBLIGATIONS ABOVE THE DEPARTMENT AGREES TO THE FOLLOWING: A. Within thirty (30) days of receipt and approval of signed, dated invoice vouchers (state form A-19), satisfactory completion of tasks, and documentation of costs, reimburse the COUNTY up to the maximum of $316,236, or actual cost, whichever is lower, pursuant to the schedule set out in the SECO Contract Reimbursement Schedule (Attachment D) and as authorized by this Contract and WAC 118-66. B. If a question arises about the requested reimbursement, the COUNTY will be notified via e-mail and/or telephone call and will have five (5) working days to provide the requested information. If information satisfactory to the DEPARTMENT has not been provided within that time, the expense in