2020-06-08-minutes-public-works-study-session

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KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: June 8, 2020 "TOPIC: Upper County Shop Contract Incidentals ACTION REQUESTED: Authorize $50,000 for Incidental Contract Expenses LEAD STAFF: Mark R. Cook RECOMMENDATION: Authorize the Director to execute a $50,000 change order covering incidental contract expenses associated with Upper County Shop construction. BRIEFING SUMMARY: • Shop construction is under way. • Recently, two unidentified trees on the contract site plan have been identified for removal, one being a danger tree and the other was mis- located on contract grading plans. • Maintenance is now requesting a wider front gate for equipment delivery BACKGROUND: Recently, the Board of County Commissioners awarded construction of the Upper County Maintenance Shop. The approximate cost of the new is shop is $5.2 million. Construction is getting underway beginning with site clearing operations. DISCUSSION: Last week, staff negotiated removal of two trees during initial land clearing at no additional charge to the County. The action has caused staff to consider the value of having a change order to the construction contract for incidentals that will likely come up during construction such as the recent tree removal. Bringing small change orders to the Board will create more cost in the long run as there is staff and contractor costs associated with Change Order preparation, let alone the time of the Board and its staff. The Public Works Director currently has $50,000 contract authority. Staff is requesting the Board authorize the Director to create a change order that can be utilized during shop construction without creating separate change orders for smaller priced items. FISCAL IMPACTS: $50,000 represents approximately one percent of contract value. ATTACHMENTS: None. Page 1 of 1 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT