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Public Assistance Grant Agreement Page 6 of 21 Kittitas County, D20-189 <br />6.TIME EXTENSIONS <br />A time extension request is required to be forwarded to the DEPARTMENT by the SUBRECIPIENT for <br />a project prior to the expiration of the approved completion date. If the project is approved and funded <br />after the statutory approval time period for completion, then a time extension request must be submitted <br />to the DEPARTMENT within fifteen days of receipt of the funding package. <br />In accordance with 44CFR206.204, the DEPARTMENT reserves the right, in its sole discretion, to <br />consider and approve a time extension request after expiration of the approved completion date and <br />within the DEPARTMENT’s statutory extension authority. Requests for time extensions beyond the <br />DEPARTMENT’s authority will be considered and approved by FEMA, at their sole discretion. <br />All determinations made regarding time extension requests will be based on a case by case evaluation <br />of specific factual circumstances. <br />A time extension request must be in writing and identify the Project Worksheet number, the reason the <br />project has not been completed within the prior approved completion period, the reason the time <br />extension request was not submitted prior to the statutory approval time period (if applicable), a current <br />status of the completion of the work, a detailed timeline for completion of the remaining elements, and <br />an anticipated completion date for the completion of the remaining work. Failure to submit a time <br />extension request in a timely manner may result in denial of the time extension request, and loss of <br />funding for the related project. <br />7.PROCUREMENT <br />The SUBRECIPIENT shall comply with all procurement requirements of 2 CFR Part 200.318 through <br />200.326 and as specified in the General Terms and Conditions, Exhibit A.11. <br />8.SUBRECIPIENT MONITORING: <br />a.The DEPARTMENT will monitor the activities of the SUBRECIPIENT from award to closeout. The <br />goal of the DEPARTMENT’s monitoring activities will be to ensure that agencies receiving federal <br />pass-through funds are in compliance with this Agreement, federal and state audit requirements, <br />federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR <br />Part 200 Subpart F. <br />b.To document compliance with 2 CFR Part 200 Subpart F requirements, the SUBRECIPIENT shall <br />complete and return to the DEPARTMENT 2 CFR Part 200 Subpart F Audit Certification Form” <br />located at http://mil.wa.gov/emergency-management-division/grants/requiredgrantforms with the <br />signed Agreement and each fiscal year thereafter until the Agreement is closed, which is <br />incorporated by reference and made a part of this Agreement. <br />c.Monitoring activities may include, but are not limited to: <br />i.review of financial and performance reports; <br />ii.monitoring and documenting the completion of Agreement deliverables; <br />iii.documentation of phone calls, meetings, e-mails, and correspondence; <br />iv.review of reimbursement requests and supporting documentation to ensure eligibility and <br />consistency with Agreement work plan, budget, and federal requirements; <br />v.observation and documentation of Agreement related activities; <br />vi.on-site visits to review equipment records and inventories, to verify source documentation <br />for reimbursement requests and performance reports, and to verify completion of <br />deliverables. <br />d.The SUBRECIPIENT is required to meet or exceed the monitoring activities, as outlined above <br />and in 2 CFR Part 200 Subpart F, for any non-federal entity to which the SUBRECIPIENT makes <br />a subaward as a pass-through entity under this Agreement. <br />e.Compliance will be monitored throughout the performance period to assess risk. Concerns will be <br />addressed through a Corrective Action Plan. If the SUBRECIPIENT fails to comply with federal or <br />state statutes or regulations, or the terms and conditions of this Agreement, the DEPARTMENT <br />may impose any additional subaward conditions as described in 2 CFR 200.207. If the <br />DEPARTMENT determines that noncompliance cannot be remedied by imposing additional <br />conditions, it may take one or more of the following actions: