D19-1004 Kittitas County Ryegrass Coulee

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FFY18 Fire Management Assistance Grant Agreement Page 5 of 22 Kittitas, County of, D19-1004 guidance, and applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F. b.To document compliance with 2 CFR Part 200 Subpart F requirements, the SUBRECIPIENT shall complete and return to the DEPARTMENT 2 CFR Part 200 Subpart F Audit Certification Form” located at http://mil.wa.gov/emergency-management-division/grants/requiredgrantforms with the signed Agreement and each fiscal year thereafter until the Agreement is closed, which is incorporated by reference and made a part of this Agreement. c.Monitoring activities may include, but are not limited to: i.review of financial and performance reports; ii.monitoring and documenting the completion of Agreement deliverables; iii.documentation of phone calls, meetings, e-mails, and correspondence; iv.review of reimbursement requests and supporting documentation to ensure eligibility and consistency with Agreement work plan, budget, and federal requirements; v.on-site visits to review equipment records and inventories, to verify source documentation for reimbursement requests and performance reports, and to verify completion of deliverables. d.The SUBRECIPIENT is required to meet or exceed the monitoring activities, as outlined above and in 2 CFR Part 200 Subpart F, for any non-federal entity to which the SUBRECIPIENT makes a subaward as a pass-through entity under this Agreement. e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be addressed through a Corrective Action Plan. If the SUBRECIPIENT fails to comply with federal or state statutes or regulations, or the terms and conditions of this Agreement, the DEPARTMENT may impose any additional subaward conditions as described in 2 CFR 200.207. If the DEPARTMENT determines that noncompliance cannot be remedied by imposing additional conditions, it may take one or more of the following actions: i.Temporarily withhold cash payments pending correction of the deficiency by the SUBRECIPIENT. ii.Wholly or partially suspend or terminate the subaward to the SUBRECIPIENT. iii.Initiate suspension or debarment proceedings under 2 CFR 180 or recommend such a proceeding be initiated by the federal awarding agency. iv.Withhold further federal awards for the project or program. v.Take any other remedies that may be legally available. f.The SUBRECIPIENT agrees to: i.Cooperate with and participate in any monitoring or evaluation activities conducted by the DEPARTMENT and/or FEMA that are pertinent to the intent of this Agreement or an approved project worksheet. This includes coordinating with the DEPARTMENT the scheduling of the documentation review. ii.The SUBRECIPIENT will assist in the preparation of the Project Worksheets. iii.Provide assistance to the FEMA/DEPARTMENT Team that reviews the documentation to support the costs claimed on the Project Worksheets. iv.Maintain records and documentation that adequately identify and directly support a project’s eligible costs to the approved project worksheet. Pro-rated costs are not eligible for reimbursement. v.Provide the DEPARTMENT with all supporting documentation required to complete the evaluation of eligible costs and provide all additional documentation that the DEPARTMENT or FEMA may request as a result of the review visit or further evaluation of supporting financial documentation and/or reports. If all requested supporting documentation is not provided, the cost may be determined to be ineligible. Project Worksheets are written and submitted to FEMA after evaluation and review of all available documentation. vi.The SUBRECIPIENT may submit additional costs that are identified, with the supporting documentation for these costs, to the DEPARTMENT not later than four (4) weeks following submission of the Final Costs Claimed form for review and consideration. The