D19-1004 Kittitas County Ryegrass Coulee

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FFY18 Fire Management Assistance Grant Agreement Page 3 of 22 Kittitas, County of, D19-1004 The Parties agree that no final dollar figure is committed at the time that this Agreement is executed, but that financial commitments will be made by amendments to the project application as Project Worksheets are completed in the field and projects are authorized by state and federal officials. See Attachment 3 - Project Worksheet Sample. Pursuant to the FEMA-STATE AGREEMENT, FEMA will contribute not less than 75 percent (federal match) and the SUBRECIPIENT will commit not less than 25 percent (non-federal match) of the eligible costs for any eligible project for the SUBRECIPIENT that has been identified under the Fire Management Assistance Grant declaration number FEMA 5253-FM-WA, subject to the following exceptions: DEPARTMENT Match: The Washington State Legislature may authorize the DEPARTMENT to provide a portion of the SUBRECIPIENT’s non-federal match of eligible projects. Provision of a portion of the non- federal match by the DEPARTMENT, if authorized by the Washington State Legislature, shall not require amendment of this Agreement. If the DEPARTMENT commits to provides non-federal match funds, the DEPARTMENT will formally notify the SUBRECIPIENT in writing, which will include information identifying any related reduction in the SUBRECIPIENT’s percentage commitment. Donated Resources: FEMA may credit a SUBRECIPIENT for the value of certain volunteer labor, donated equipment, and donated materials used to meet the immediate threat to life and property resulting from the declared fire, referred to as “Donated Resources”. The Donated Resources are submitted to FEMA in a Project Worksheet. FEMA will subsequently issue its decision. Approved Donated Resources offset the non- federal match of the eligible emergency work approved in Project Worksheets. For non-state agency SUBRECIPIENTS, the donated resource value will first be applied to the SUBRECIPIENT’s non-federal match, and, if a DEPARTMENT match is authorized, any remaining donated resource value will be applied to the DEPARTMENT’s match. The value of any approved Donated Resources are calculated as described in FP 9525.2 – Donated Resources (2014), and are capped at the non-Federal match of approved eligible emergency work costs. The Federal match of the Donated Resources will not exceed the non-federal match of eligible emergency work costs approved in Project Worksheets. Any excess credit can be credited only to other eligible emergency work costs, for the same SUBRECIPIENT in the same disaster. The value of excess donated resources cannot be credited toward or transferred to another eligible SUBRECIPIENT, or toward other State obligations. The DEPARTMENT does not match a FEMA donated resource credit. 2.GRANT AGREEMENT PERIOD a.Activities payable under this Agreement and to be performed by the SUBRECIPIENT under this Agreement shall be those activities which occurred during or subsequent to the incident period defined in Attachment C of the FEMA-State Agreement and shall terminate upon completion of the project(s) approved by federal and state officials, including completion of close-out. This period shall be referred to as the “Grant Agreement Period.” b.The Grant Agreement Period shall only be extended by (1) written notification of FEMA approval of the Grant Agreement Period followed up with a mutually agreed written amendment, or (2) written notification from the DEPARTMENT to the SUBRECIPIENT issued by the DEPARTMENT to address extensions of its underlying federal grant performance period. 3.PAYMENTS The DEPARTMENT, using funds granted for the purposes of the Fire Management Assistance Grant declaration from FEMA, shall issue payments to the SUBRECIPIENT in compliance with the Washington State Fire Management Assistance Grant 2018 Applicant Manual (Attachment 4) as follows: a.All payment requests shall be made to the SUBRECIPIENT upon submission and approval of an A19- 1A form, State of Washington Invoice Voucher to the DEPARTMENT, after FEMA has approved funding through approval of Project Worksheets. Payments will be made by electronic fund transfer to the SUBRECIPIENT’s account. b.Federal funding shall not exceed the total federal contribution eligible for Fire Management Assistance costs under the Fire Management Assistance Grant declaration number FEMA 5253-FM-WA. c.For state agencies, the DEPARTMENT will, through interagency reimbursement procedures, transfer payment to the SUBRECIPIENT. Payment will be transferred by journal voucher to Agency