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KITTITAS COUNTY CONFERENCE OF GOVERNMENTS <br />PUBLIC FACILITIES FUND <br />POLICY NUMBER: 2018-07 <br />POLICY TITLE: Financial Reporting Requirements <br />NARRATIVE: <br />Timely and accurate financial reporting is required for fund management by Kittitas <br />County Department of Public Works. Financial reporting requirements for all grant <br />awards are listed below. <br />1. Using Kittitas County Department of Public Works reporting forms, applicants will <br />submit project status reporting forms (Exhibit 1) within 14 calendar days from the <br />end of the reporting quarter as specified below: <br />• Quarter 1 ending date: March 316t <br />• Quarter 2 ending date: .lune 30th <br />• Quarter 3 ending date: September 30th <br />• Quarter 4 ending date: December 31*t <br />Recipients may submit reimbursement requests on a monthly basis on Kittitas <br />County Department of Public Works reporting forms (Exhibit 2). <br />2. Grant recipients who fail in meeting required reporting requirements are subject <br />to having funding withheld on the fifteenth (15t) day following the end of the <br />reporting quarter. Failure in submitting the required project status reports (two <br />consecutive reporting cycles) may result in award cancellation upon COG review. <br />3. Financial reporting forms shall be signed by the identified grant official or <br />designee. <br />RELATED POLICIES: <br />2018-04 Public Facility Grant Matching Requirements <br />2015-05 Project Fund Banking <br />2018-08 Annual Fund Reserves and Allocation <br />