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GENERAL TERMS AND CONDITIONS <br />INTERAGENCY AGREEMENT <br />STATE FUNDS <br />The Contractor shall maintain its records and accounts so as to facilitate audits and shall ensure <br />that Subcontractors also maintain auditable records. <br />The Contractor is responsible for any audit exceptions incurred by its own organization or that of <br />its Subcontractors. <br />COMMERCE reserves the right to recover from the Grantee all disallowed costs resulting from <br />the audit. <br />Responses to any unresolved findings and disallowed or questioned costs shall be included with <br />the audit report. The Contractor must respond to COMMERCE requests for information or <br />corrective action concerning audit issues within thirty (30) days of the date of request. <br />B. State Funds Requirements <br />In the event an audit is required, if the Contractor is a state or local government entity, the Office <br />of the State Auditor shall conduct the audit. Audits of non-profit organizations are to be <br />conducted by a certified public accountant selected by the Contractor. <br />The Contractor shall include the above audit requirements in any subcontracts. <br />In any case, the Contractor's records must be available for review by COMMERCE. <br />C. Documentation Requirements <br />The Contractor must send a copy of any audit report no later than nine (9) months after the end of <br />the Contractor's fiscal year(s) by sending a scanned copy to auditreview .commercema,uov or a <br />hard copy to: <br />Department of Commerce <br />ATTN: Audit Review and Resolution Office <br />1011 Plum Street SE <br />PO Box 42525 <br />Olympia WA 98504-2525 <br />In addition to sending a copy of the audit, when applicable, the Grantee must include: <br />• Corrective action plan for audit findings within three (3) months of the audit being <br />received by COMMERCE. <br />• Copy of the Management Letter and Management Decision Letter, where applicable. <br />If the Contractor is required to obtain a Single Audit consistent with Circular A-133 requirements, a <br />copy must be provided to Commerce; no other report is required. <br />9. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION <br />A. "Confidential Information" as used in this section includes: <br />1. All material provided to the Contractor by COMMERCE that is designated as "confidential" <br />by COMMERCE; <br />2. All material produced by the Contractor that is designated as "confidential" by COMMERCE; <br />and <br />3. All personal information in the possession of the Contractor that may not be disclosed under <br />state or federal law. "Personal information" includes but is not limited to information related to <br />a person's name, health, finances, education, business, use of government services, <br />addresses, telephone numbers, social security number, driver's license number and other <br />identifying numbers, and "Protected Health Information" under the federal Health Insurance <br />Portability and Accountability Act of 1996 (HIPAA). <br />B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, <br />sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information <br />solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any <br />Confidential Information to any third party except with the prior written consent of COMMERCE or <br />Department of Commerce <br />Contract #17-63210-002 <br />