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  <br />Kittitas County Information Technology | 205 W 5th AVE STE 13 | Ellensburg WA 98926 | 509‐962‐7510 | http://www.co.kittitas.wa.us  <br />MEMO  <br />To:  Board of County Commissioners  <br />From:  Jim Goeben, IT Director  <br />Date:  July 12, 2018  <br />Subject:  Proposed changes to Technology Policy 13.4.5 Text Messaging  <br />In order to allow for proper records management of text messages (deleting transitory messages and  <br />those that have met their retention requirement), the ITC recommends the board change 13.4.5 Text  <br />Messaging as drafted below. This is similar to the action taken with email archiving earlier this year.  <br /> <br />13.4.5 Text messaging <br />Text message primary records that conduct county business (those you send, and those you <br />receive from non-county employees) must be memorialized as they are sent or received.You may <br />use text messaging for county business ONLY on county-owned cell phones that are connected <br />to the county’s text message archiving service. <br />If authorized by your DH/EO, you may use text messaging for communications of minimal <br />retention value on personally-owned cell phones and county-owned cell phones not connected to <br />the county’s text messaging archiving service; however, you must delete the transitory <br />communication text when it is no longer needed, and you will be responsible for contacting your <br />service provider to obtain copies of any records responsive to public records requests. <br />  <br />