2017-04-10-minutes-public-works-study-session

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to be furnished, However, detailed plans and specifications need not be included in the invitation. This paragraph does not eliminate other requirements for architectural or engineering approvals as to quality and compliance with building codes. ?. The County shall use the approved County "telephone bid form." This bid form must be completed and submitted with the voucher for payment for the contracted public work. 3. Quotations maybe invited from all appropriate contractors on the appropriate small works roster. As an alterative, quotations may be invited from at least five contractors on the appropriate small works roster who have indicated the capability of performing the kind of work being contracted, in a manner that will equitably distribute the opportunity among the contractors on the appropriate roster. 4. If the estimated cost of the work is from one hundred fifty thousand dollars to three hundred thousand dollars, the County may choose to solicit bids from less than all the appropriate contractors on the appropriate small works roster but must also notify the remaining contractors on the appropriate small works roster that quotations on the work are being Sought. "f he Comity has the sole option of determining whether this notice to the remaining contractors is made by: (i) publishing notice in a legal newspaper in general circulation in the area where the work is to be done; (it) mailing a notice to these contractors, or (iii) sending a notice to these contractors by facsimile or other electronic means. For purposes of this resolution, "equitably distribute" means that the County may not favor certain contractors on the appropriate small works roster over other contractors on the appropriate small works roster who perform similar services. At the time bids are solicited, the County representative shall not inform a contractor of the terms or amount of any other contractor's bid for the same project; 6. ,A written record shall be made by the County representative of each contractor's bid on the project and of any conditions imposed on the bid. hnmediately atter an award is made, the bid quotations obtained shall be recorded, open to public inspection, and available by telephone inquiry. 7. .A list shall be prepared annually by the County Auditor of contracts awarded under this section and shall be available to the public. The list shall contain the name of the contractor awarded the contract, the amount of the contract, a brief description of the type of work performed, and the date the contract was awarded.